Operations Administrative Assistant

Chevron is accepting online applications for the position Operations Administrative Assistant  through 10/12/2025 at 11:59 p.m. Central Time Zone

Coordinating administrative support across the organization. This coordination includes acting as Microsoft Teams Admin, managing permissions and distribution lists, acting as Power User/Information Management Delegate/Data Owner for key SharePoint sites, ordering office supplies and catering services, maintaining files and Operations and Services Website, managing badging/credentials for visitors and contractors, conducting monthly p-card and TEA card reconciliation, managing special projects (e.g. floor moves, business continuity rosters), and managing special events (e.g. celebrations, townhalls, event ticket allocations).  

Provides direct support to the Operations Manager which includes calendar/pre-read coordination, metrics and report generation/consolidation, note taking for key meetings, posting of key information on Microsoft Teams channels, and as needed domestic/international travel and expense support. Calendar management support for the leader and leadership team includes ensuring the right people are in each meeting; helping manage cadence of meetings to maximize the Leader's time; ensuring meeting times line up with planned travel, and scheduling support for leadership team meetings, townhalls, business plan activities and leadership communications.  

Provides general support to Teams which includes weekly meeting facilitati

on, quarterly townhall coordination, report generation, and as needed ad hoc support (e.g., office moves, R&As, office equipment ordering).   

Required Qualifications: 

• Minimum of 5 years administrative experience.
• Minimum High School Diploma (Preferred College Degree).
• Must be able to handle all activities with a high level of confidentiality, initiative, and independence.
• Demonstrated strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
• Ability to effectively communicate (written and verbal) at all levels of the organization to convey ideas.
• Strong organizational skills to manage multiple tasks and priorities efficiently; Accuracy and attention to details are crucial
• Demonstrated ability to plan, coordinate, and manage logistics for company events, meetings, and conferences
• Must possess high  level of proficiency in various MS office applications including MS Teams, OneNote, Outlook, Excel, Word, PowerPoint, and SharePoint.
• Must be flexible with work schedule due to the nature of the position.
• Proactively supports managers and team members to run an efficient and effective office environment