Full-Time
College Financial Assistant
Deadline 8/16/26
University of Wisconsin System
Wisconsin public university system
Compensation Overview
$23/hr
No H1B Sponsorship
Menomonie, WI, USA
In Person
Bachelor's, Master's, Associate's
Category
 Accounting (1) |
|---|
Required Skills
Microsoft Office
Inventory Management
Workday HRIS
Word/Pages/Docs
Customer Service
Data Analysis
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- Excellent verbal and written communication skills.
- Professional financial management experience.
- Intermediate to advanced skills in Microsoft Office, including Excel, Word, and Outlook, or equivalent.
- Excellent judgment, including sensitivity to personal and confidential information.
- Excellent interpersonal and customer service skills in working with a diverse community.
- Good work habits, including attendance, punctuality, accountability, thoroughness, and resourcefulness.
- Ability to work independently and as part of a team environment.
- Strong ability to pay attention to detail.
- Adaptability to function in a dynamic environment with changing procedures, policies, and software.
- Ability to adapt quickly and be flexible with changing priorities and tasks.
- Associate’s degree or higher in finance, accounting, business, or related fields.
- Ability to comply with recognized environmental health and safety practices.
- United States work authorization must be maintained throughout employment; visa sponsorship is not available.
Responsibilities
- Provide financial and administrative support to the College of Science, Technology, Engineering, Mathematics and Management Administration.
- Provide financial and administrative support and coverage to the schools and departments within the college as assigned and as needed.
- Assist with employment contracts.
- Reconcile salary and non-salary expenses.
- Assist with grants and purchasing.
- Manage inventory and perform internal auditing.
- Provide financial guidance and training to faculty and staff on policy and procedure.
- Manage syllabi, card access, and other assigned administrative duties.
- Assist the Business Manager and Dean with financial oversight of all college funds.
- Review and help maintain the college Foundation Data Model funding structure, including opening, closing, and modifying funding models as needed.
- Help ensure the college and departments follow university policies and procedures.
- Assist with submission and review of employment contracts.
- Monitor and reconcile non-salary financials and take appropriate action to correct errors.
- Monitor and reconcile faculty, staff, university staff, and student payrolls and take appropriate action to correct errors.
- Compile quantitative and financial data and reports for the Business Manager, Dean, and other stakeholders.
- Assist the Business Manager with the college budget process.
- Assist with developing program and project budgets according to university policies and procedures.
- Assist departments with developing and modifying rates for revenue-generating activities.
- Assist with faculty, staff, and student grants, including reconciliation, purchasing, and student payroll.
- Submit financial and administrative forms to maintain department records and operations.
- Assist departments with annual Access to Learning and Special Course Fee submissions.
- Maintain working knowledge of fiscal and human resource processes.
- Develop training resources for the college.
- Execute purchases by procurement card, purchase requisition, or direct pay.
- Assist with capital equipment, computer, and key inventory management.
- Assist with records and web management.
- Process card access requests.
- Organize and monitor the syllabi collection process each semester.
- Cover the CSTEMM Dean’s Office front desk as needed.
- Provide college, school, and department financial and administrative support staff coverage due to absences, leaves of absence, or vacancies.
- Serve as recruitment coordinator or committee member for searches as needed.
- Serve on university committees as needed.
- Attend Business Facilitator meetings.
- Assist with or manage college projects as assigned.
- Coordinate projects and program components, including scheduling, logistics, unit workflow, and process improvement identification.
- Identify, troubleshoot, and resolve problems involving technical systems and programs related to department operations.
- Monitor department, unit, or program budgets and expenses and assist with developing program budgets and projections.
- Provide operational guidance and training on day-to-day activities of student workers and program staff.
- Serve as a primary point of contact for the department.
- Develop, implement, and maintain organizational systems for electronic and physical records according to established policies and procedures.
- Perform other duties as directed.
Desired Qualifications
- Work experience in higher education or state or local government entities.
- Knowledge of fund accounting.
- Experience with Workday or other cloud-based software platforms.
University of Wisconsin System is a statewide public higher-education system now branded as the Universities of Wisconsin. The system coordinates universities that provide undergraduate and graduate education, research, extension, and public service. It serves students, faculty, researchers, employers, public agencies, and communities throughout Wisconsin. Its operating model centers on member universities connected through system governance, shared services, public funding, technology, and statewide priorities. Teams work across instruction, research, student services, technology, facilities, finance, administration, and public engagement. Teams support coordinated daily delivery.
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