Senior Payroll Analyst

Joining King’s Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you’re excited to rise with our team, come and join our `ohana!

Working under general supervision, the Senior Payroll Analyst will bridge the gap between our payroll vendor (ADP) and Finance. This role will be employee-facing and employee-centric, ensuring the integrity of our payroll data, while quickly investigating and solving any issues that arise. A deep knowledge of the functional interconnections between payroll and other departments will be necessary for success in this role. The employee in this position may interact with their leader when needed to receive guidance and feedback. Some non-routine activities may require their leader’s advance approval, but most routine decisions within their general scope may be made independently.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Serve as the Payroll lead and subject matter expert for King’s Hawaiian and as ADP’s primary contact for payroll-related matters.
• Utilize and assess the ADP Comprehensive Services solution to maximize its benefits.
• Advise ADP of pay-related adjustments, updates, and exceptions (prorations, stop pays, retro pay, off-cycles, etc.)
• Facilitate and partner with stakeholders for the distribution of on-demand payments in a timely manner (including manual checks).
• Manage error reports and reconcile time import exceptions, secondary job errors, and other discrepancies, leveraging Workforce Planning and HRBPs in advance of processing.
• Partner with Benefits to correct time off accruals, validate leaves of absence data, monitor auto-pay, validate retirement and deferred compensation data.
• Audit ADP data imports; partner with Benefits, People Solutions, and DTS to ensure smooth integrations with the payroll process.
• Review and approve final payroll preview within specified time frames.
• Submit garnishment orders and inquiries to ADP, set up new orders, approve GENAS notifications and maintain garnishment records.
• Maintain tax jurisdictions, registration, setup for current and new jurisdictions.
• Review, approve, and distribute W-2 Forms.
• Utilize payroll-related reports and maintain reporting tools as needed by the business.
• Act as company representative for Quarter End and Year End activities.
• Complete verifications of employment requests and respond to EDD Unemployment and Disability requests.
• Perform other duties as required or assigned which are reasonably within the scope of this role.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

• Bachelor’s degree from an accredited institution with concentration in HR, Business Administration or equivalent work experience required.
• At least 3 years of progressively responsible experience in processing payroll for a predominantly hourly workforce in Manufacturing or Logistics, Distribution, Supply Chain, or similar field, required.
• Certified Payroll Professional (CPP) certification preferred.

ADDITIONAL QUALIFICATIONS (JOB SKILLS, ABILITIES, KNOWLEDGE)

• Proficient knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Proficient knowledge of payroll inputs and calculations, including differentials, earnings, deductions, taxes, and paid time off
• Proficient knowledge of benefits earnings/deductions and system integrations
• Demonstrated capacity for gathering/scrutinizing data to identify issues, opportunities, patterns, and sustainable solutions
• Excellent organizational skills and attention to detail
• Working knowledge of payroll related compliance rules for CA and GA preferred
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll and time & attendance software; experience with ADP Workforce Now and Workforce Manager preferred
• Working knowledge of HR Management software such as Workday, PeopleSoft, or similar
• Ability to travel up to 5% of the time.
• Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner acceptable to others and to the organization; bilingual English/Spanish preferred.
• Ability to consistently demonstrate King’s values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking, and emotional intelligence

King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.