Office Manager - Kalamazoo, Michigan
DISHER is currently partnering with an experiential design firm in Kalamazoo, Michigan that is passionate about creating spaces highly designed for experience. They use the power of design in the areas of Architecture, Interior design, and graphic design to help people live more fulfilled lives. Their team is growing and they are expanding with a second location in Grand Rapids, MI. As the Office Manager, you will help their team provide excellent service by maintaining financial transactions, processing payroll, developing processes for efficiency, assisting the leaders, and creating a positive experience for guests. You may be a great fit for this role if you are positive, professional, supportive, tenacious & incredibly organized.
What it’s like to work here:
This passionate tribe of designers, thinkers and doers actively seek opportunities to help people love their everyday more fully through design. They are not passive observers, but instead leaders, learners, and teachers. This is a place where ideas and passions meet to create something special. The workplace is an open collaborative place where cohorts connect to enrich each other’s lives. As a firm entering its seventh year, this is an opportunity to get in on the ground floor and be a true partner in the business.
What you will get to do:
- Support the leadership team by maintaining financial records & transactions including Quickbooks reports, account reconciliation, invoicing, AR/ AP, payroll processing, purchasing coordination, budgeting, and weekly scorecard
- Partner with a corporate accountant, 3rd party payroll, and other resources
- Process payroll utilizing online time tracker and QuickBooks
- Provide weekly data and information updates
- Assist project managers with invoicing and paying vendors
- Develop company processes for efficiency
- Identifying budget, track invoices, and ensure information is accurate and process-oriented
- Support Principals with a broad variety of administrative tasks that help them effectively lead the organization and support the team and clients
- Coordinating with benefit consultants, company contracts for support services and vendors
- Greet and provide a positive experience for guests
- Providing for the daily studio supplies needs
What will make you successful:
- 3-5 years of prior experience working in finance/administration in the service industry
- Bachelors or Associates Degree preferred but not required
- Proficient with Quickbooks accounting software or CMAP software
- Proactive, positive, can-do attitude
- Data-driven with strong analytical and problem-solving skills
- Excellent organizational and communication skills
- Desire to develop and grow in a professional capacity
- Understanding accepted industry accounting principles
- Ability to handle sensitive information confidentially and with discretion
- Must have the current and continuing right to work in the United States of America without restrictions or expirations