Compensation Overview

We are looking for a Payroll and Benefits Manager to join our Finance team. You will ensure our most important asset, our people, are compensated as expected and following the law. You will be the primary resource responsible for daily payroll and benefits activities, as outlined below and be the face of the payroll team in our new Devens facility. You will work onsite and be based at our San Carlos, CA office and will report into the Manager of Finance Operations.

Role and Responsibilities

1. Payroll Processing & Management
   • Process payroll following set pay schedules, employee offer letters, other compensation agreements, and employment dates
   • Work with Leave Administrator, TILT, to ensure accurate pay for employees On Leave
   • Set up garnishments and mandatory insurance coverage.
   • Ensure compliance with all Federal, state, and local taxing and labor authorities.
2. Benefits Management
   • Work with our benefits broker and carriers to ensure successful employee enrollment and off-boarding and audit invoices to ensure accurate billing.
   • Maintain compliance with employee withholdings and corporate contributions to 401k accounts and the FSA/HSA Programs; reconcile plans monthly to ensure accuracy.
   • Betterment 401k System Administration
   • Lead the Annual 401k Audit and assist Broker with Annual Benefits Open Enrollment.
3. Government Tax and Compliance
   • Register for and maintain state and local payroll-related accounts.
   • Manage year-end activities, such as ACA Reporting and W2 distribution.
   • Pull wage reports for Monthly Worker’s Comp reporting and lead annual audit.
4. Rippling System Administration
   • Manage the Payroll, Time Off, and Time and Attendance modules in Rippling
5. Inbox Management/ Payroll & Benefits Ticket processing
   • Respond to 3rd party requests for employment verification
   • Respond to requests for information related to state programs such as unemployment insurance and paid leave

Qualifications

• 5+ years of payroll experience in a multi-state setting including new state registration, reporting, and closing accounts. Experience with California and Massachusetts payroll laws
• 5+ years of experience with benefits administration, including eligibility requirements, open enrollment processes, and navigating the intricacies of qualifying life events
• Comprehensive knowledge of federal and state regulations, filing, and compliance requirements affecting employee pay and benefits, including ERISA, COBRA, FMLA, ADA, SECTION 125, Worker’s Compensation, Medicare, Social Security, and DOL requirements
• Experience with Rippling and Betterment and Excel
• Have relevant certifications such as Certified Payroll Professional (CPP) or Certified Employee Benefit Specialist (CEBS),
• Experience with Audits, such as Annual Financial Audits and Worker’s Compensation Audits
• Experience with leave management and coordination with state and private insurance

#LI-Onsite

Compensation and Benefits | P4