Administrative Assistant
Confirmed live in the last 24 hours
PlayStation Global

1,001-5,000 employees

Online multiplayer gaming and digital media delivery service
Company Overview
Playstation's mission is to deliver new joy, excitement and awe to everyone. The company builds software and hardware for gaming consoles and content.
Consumer Software
Hardware

Company Stage

M&A

Total Funding

N/A

Founded

1994

Headquarters

Foster City, California

Growth & Insights
Headcount

6 month growth

-20%

1 year growth

-19%

2 year growth

-15%
Locations
Austin, TX, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Communications
SAP Products
JIRA
Confluence
PowerPoint/Keynote/Slides
CategoriesNew
Product
Administrative & Executive Assistance
Requirements
  • Bachelor’s degree or equivalent
  • At least 5 years of Executive/Administrative Assistant or similar experience
  • Fluency (native level) in written and verbal communication skills in both Japanese and English
  • Understands and is familiar with Japanese business culture and customs
  • Proficiency in Microsoft Office Suite, including Excel, and PowerPoint
  • Ability to work independently on difficult projects with minimal supervision
  • Ability to maintain a high degree of confidentiality and discretion
  • Strong interpersonal skills
  • Sense of urgency, and ability to multitask in fast paced environment
  • Exceptional attention to detail
  • Ability to stay calm and deliver in high stress situations
  • Strong time management skills
  • Adaptable and Open-minded
Responsibilities
  • Manages and maintains complex Executive’s calendar(s), including scheduling travel, conferences, making appointments, and arranging meetings; and events
  • Arrange team/department events and meals
  • Manages facilitating team/department meetings, events, and conferences, working in collaboration with Facilities, IT, and internal/external stakeholders
  • Maintains office services by organizing office operations and procedures
  • Ensure a timely flow of information, obtain signatures and authorizations, answer and screen phone calls and manage correspondence and communication flow for the Executive
  • Submit expense reports for the Executive and/or department, as assigned
  • Expertly represent the Executive through initial contact meetings or telephone conversations
  • Welcomes guest and visitors and directing to applicable team members
  • Act as administrative liaison between the Executive, and other departments not limited to, but within Sony Groups, vendors, and industry contacts (including oversea contacts)
  • Function as a communications hub for the Executive and their team(s), staying current on, and publishing, as requested, teams’ travel and holiday schedules with ability to locate and contact team members as needed
  • Serve as an effective knowledge base for staff within the team/department, especially for process and procedures, providing assistance in a hands-dedicated manner
  • Liaise effectively with Executive Assistant counterparts and build strong working relationships with a wide range of company partners at all levels
  • Records meeting discussions and provide minutes as requested
  • Continually improve processes and procedures to reduce work time and cost without compromising quality
  • Receives work in the form of short-, mid-term and long-term assignments that often require use of independent judgment outside of established procedures
  • Function as the contact person for internal system access requests between the team/department and applicable team/departments in Japan
  • Liaise with the internal/external Translation department/company to process internal requests
  • Draft and translate documents/emails as needed
  • Handles highly confidential information with discretion
  • Provide ad-hoc support to Executive as needed
Desired Qualifications
  • Experience working in a Japanese company
  • Experience in Concur; JIRA, Confluence, Conga, and SAP/SRM
  • An interest in interactive entertainment