Essential Functions:

• Be the executive’s force multiplier.
• Optimize and ensure their preparation and effectiveness.
• Anticipate and manage meeting, travel, and other logistical demands.
• Proactively and strategically manage their calendar ensuring schedules match with the executive’s priorities.
• Understand and help prioritize key strategic initiatives and tasks.
• Represent Vaxcyte to several external constituents.
• Attend important meetings, compose meeting materials, take notes, and manage follow-up.
• Organize and execute team functions such as team building, and offsite events as requested.
• Provide support to the legal team by organizing team events, assisting with team projects.
• Assist General Counsel with managing team priorities and keeping track of assignments, projects and timelines.
• Build cross-functional relationships at all levels of the Company to ensure understanding of the business, leaders and workflow.
• Collaborate and partner closely with other EAs regarding company-wide activities, cross-functional meetings, etc.
• Engage in company-wide culture team activities, including logistical support.
• Develop an understanding of the team and field requests from all contacts, making a point to be available and approachable.
• Provide ad-hoc support as requested to individuals across the executives’ teams.
• Demonstrate composure and flexibility, regardless of competing priorities.
• Find new and efficient ways to create work processes to help maximize your executives’ time, such as weekly reporting, goal-tracking, tracking team travel arrangements, and team meetings.
• Manage, and assist them in managing, teams across multiple domestic and international time zones.

Requirements:

• Bachelor’s degree with a minimum of 10 years’ experience supporting executive level leaders, preferably in the Biotech or Life Science field.
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail. 
• Strong interpersonal skills and the ability to build relationships. Demonstrates emotional maturity and a track record of developing strong credibility and trust with all levels within the organization.
• Exceptional communication skills, both written and verbal.
• Proven project management skills with experience driving internal and external events and business deliverables.
• Solutions-oriented individual who can detect problems early and actively seeks opportunities and proposes creative and practical solutions. 
• Resourceful with ability to be effective working independently or as part of a project team. 
• Proven ability to handle confidential information with discretion and discernment and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines while managing changing or competing demands. Thrives in a fast-paced, growing organization.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Zoom.
• Ability to work onsite 3 days a week required.