Administrative Coordinator

Position Summary
Performs a variety of administrative duties to support the Manager of Sustainability.

Position Specific Responsibilities/Accountabilities
1.    Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability. Compose memos, and routine office memoranda, transcribes notes.
2.    Work with Conference and Event Services to schedule event space. Oversees all aspects of event coordination for on campus Sustainability events.
3.    Review and approve all time cards for student employees working for the Sustainability department. Coordinator must adhere to university policies in place for time-sheet recording use.
4.    Effectively represents the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics.
5.    Handles sensitive or confidential information.
6.    Helps manage records and processes for the LMU Bike Shop and LMU Garden.
7.    Coordinates and maintains communication plan with campus community. Works with Marketing and Communications to send frequent publications about Sustainability events, and statistics.
8.    Assists Manager of Sustainability with tracking metrics and creating reports to survey annual progress.
9.    Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities.
10.    Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required.
11.    Perform other duties as assigned.

Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications     
•    Typically a high school diploma or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
•    Minimum two years office work experience in an administrative setting. Previous experience in time keeping system highly desired (Workday).
•    Demonstrated knowledge in the principles of organization. 
•    Knowledge of various aspects of facilities operations.
•    Knowledge and understanding of a university environment, both organizationally and politically. Ability to work as part of a team.
•    Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and others using tact and diplomacy at all times.
•    The use of equipment and facilities.
•    Ability to simultaneously work on multiple tasks with varying deadlines.
•    Demonstrated ability to solve problems and flexibility in handling last minute changes.
•    Ability to work a flexible schedule (nights, weekends, and holidays).
•    Applies basic knowledge of concepts, practices, and procedures to varied situations.
•    Exemplary communication skills (both written and oral).
•    Highly developed coordination and communication skills.
•    Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Applicants should submit the following materials:

• Cover Letter

• Resume

#HERC# /#HEJ#

Staff Regular

Salary range

$23.51 - $29.38 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.