Construction Administrator

Coho Construction Management is seeking a Construction Administrator/Project Assistant to join our construction infrastructure team to assist with managing various types of construction projects out of the Panama City/Tyndall AFB, Fla area.

Responsibilities (Include but are not limited to):

• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and government agencies.
• Manage client communications for multiple simultaneous projects 
• Establishes and maintains basic project control logs.
• Manage project-related paperwork by ensuring all necessary materials are current and properly filed 
• Prepare, submit, document, and track submittals, RFIs, and O&M Manuals.
• Assists payroll department with data entry and reporting.
• Maintain, track and verify subcontractor compliance with certified payroll, and submit to Gov’t as required
• Own budget reconciliation for preconstruction and construction items 
• Assist program and project managers to ensure assigned projects maintain budget and schedule.
• Schedule and facilitate meetings, communicate progress, and develop solutions to meet project goals 
• Communicate and maintain relationships with vendors and subcontractors 
• Ensures strict adherence to ethics and compliance requirements throughout the company.
• Manage and maintain document control processing for all document changes, addenda, ASIs, CCD, and other client directives.
• Distributes documents and drawing revisions to the field team and subcontractors.
• Maintain and track project logs as assigned.
• Establish and maintain detail procedures for submittal review, coordination, and distribution to all parties.
• Assist the program manager and project managers with pre-construction services to ensure client’s needs are met as project development takes place.
• Assist estimating team as needed including potential bid opportunities and bid preparation.
• Assists quality control and safety team in administration duties.
• Additional duties as assigned

Requirements: 

• Education:
• Associates or Bachelor’s in Project Management/Accounting preferred

• Required Knowledge/Experience:
• 2-4 years of experience in construction and project management assistance in government contracting or related field preferred
• Excellent verbal and written communication skills
• Excellent budgeting and cost containment skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills

• Preferred Knowledge/Experience:
• MS Project, MS Office Skills, Excel Spreadsheet, Builders Trend, Primavera P6, AutoCAD knowledge a plus