Senior Outreach Program Coordinator

Job Posting Title:

Senior Outreach Program Coordinator

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The purpose of this position is to effectively recruit and enroll enthusiastic undergraduate students to the programs in the College of Liberal Arts.

Responsibilities

Serve as an active and engaged staff member in the Office of Student Engagement and College of Liberal Arts. Develop and manage assigned office procedures and records, ensuring data integrity. Provide assessment for assigned programs. Assist with special projects and other duties as assigned by leadership.

Facilitate applications to and enrollment in the College of Liberal Arts and build relationships with prospective students by communicating with and engaging prospective students throughout the college selection, admission, and enrollment processes on an individual basis via phone, email, and in-person meetings. Conduct presentations and tours on the undergraduate experience, outcomes, and admissions processes for the College of Liberal Arts. Facilitate weekly COLA general information sessions both in person and virtually. Meet individually with prospective students and families at the request of the President’s Office and Development Office. Schedule office hours for guests/visitors to UT Austin that have also expressed interest in learning more about COLA. Utilize the client-relationship-management (CRM) database to manage engagement with prospective undergraduate students throughout the college search and enrollment processes.

Develop and coordinate recruitment and yield programs specific to the College of Liberal Arts, including but not limited to on-campus events, individual and group visits, and off-campus programs. Determine the appropriate audience, schedule, agenda, and venue. Secure space and arrange for A/V and custodial support. Coordinate event-related marketing, communications, and registration. Coordinate the participation of faculty, students, and staff as needed. Monitor projected and actual expenditures in accordance with budget allocations. Partner with UT Office of Admissions on outreach, recruitment, and yield events including, but not limited to, Texas Preview days, LEAD, Hooked on College, and Future Longhorn Dinners.

Collaborate with marketing and communication and COLA Public Affairs to to create promotional materials such as brochures, emails, and videos. Engage prospective students, families, schools, high school counselors, and community-based organizations (CBOs) using printed materials, email, social media, and departmental websites. Communicate with high school admissions counselors about COLA majors, minors, and opportunities; promote the value of a liberal arts education to high school counselors and prospective students and families.

Collaborate with COLA Leadership and Office of Admissions to establish the College of Liberal Arts’ undergraduate enrollment priorities. In conjunction with Department Chairs and COLA administrators, develop strategies for increasing interest and enrollment in academic programs housed in the College. Develop and maintain a strategic recruitment plan, monitor enrollment outcomes, and assess the effectiveness of recruitment activities in shaping outcomes.

Assist with implementation and execution of events hosted by the Office of Admissions. Travel to destinations across Texas to represent COLA at Admissions events; partner with Admissions staff at Regional offices on events and information sessions. Work towards advancing the goals of the Office of Admissions, with emphasis on the College of Liberal Arts.

Supervise and lead COLA Dean’s Ambassadors group consisting of about 15-20 undergraduate students; coordinate recruitment, hiring, and training of Ambassadors group; coach Ambassadors on public speaking and prepare group to engage with a varied audience including prospective students and families, Dean’s Advisory Council, and Parents Council. Facilitate training of this paraprofessional role and collaborate to produce our visit experiences, including in-person and virtual information sessions, COLA tours, and other coordinated events to the college.

Required Qualifications

Bachelor’s Degree with at least 5 years of relevant work experience or Master’s Degree with 3 years' relevant work experience. Excellent verbal, written, organizational, interpersonal communication, and presentation skills. Ability to work well as part of a team and independently; demonstrated collaboration skills with many different units. Flexibility to travel on nights and weekends as needed. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with public speaking or giving presentations to large groups. Comfortable leading one-on-one conversations and group presentations with students and families about the College of Liberal Arts. Previous experience leading and managing students. Familiarity with a University setting and admissions. Experience with event logistics and planning.

Salary Range

$52,000+ depending on qualifications

Working Conditions

Typical office environment 

Required Materials

• Resume

• Letter of interest

• 3 professional references

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.