Senior Proposal Specialist

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. 

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Job Overview

The Senior Proposal Specialist supports the Capture + Proposal Marketing function by performing duties which include leading proposal development and production; executing direct marketing initiatives; and providing additional sales/business development, vendor management and market research leadership as needed regionally. You will be aligned with the Strategy and Business Development team and work directly with Operations Teams to support major opportunities and proposals, develop marketing collateral and manage client prequalification submissions. Your role contributes to the marketing strategy, business development activity and programs for your region, helping to increase the firm’s overall win rate. This is a remote role, however candidates must be located and reside in the following states to effectively support the West region (Washington, Nevada, Colorado, Arizona, Oregon, or Idaho).

Responsibilities

• Lead proposal activities for must-win pursuits.
• Organizes, produces and assembles proposal submissions including RFI’s, RFQ’s, RFP’s, SOQ’s, PQQ’s and Vendor Registrations.
• Develops, produces and assembles marketing support materials (i.e., qualification packages, proposals).
• Adheres to established proposal and knowledge management templates, quality standards and Jensen Hughes Brand guidelines.
• Contributes to building a repository of proposal materials specific to regional needs.
• Updates client and project information in the marketing project and personnel database – Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.
• Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions.
• Coordinates strategic client vendor procurement, registration and management with various departments as needed.
• Prepares business development and proposal interview presentations.
• Supports marketing campaign and collateral development and execution.

Requirements and Qualifications

• Prior experience with architecture, engineering or construction (AEC) firm is required.
• Prior experience managing proposals is required.
• Proficient in MS office suites – Outlook, Excel, Word, PowerPoint, SharePoint, and Teams. Proficiency in MS Planner is a plus, as well as proficient in Adobe, particularly InDesign.
• Ability to manage and execute responses to RFP’s, RFI’s, RFQ’s based on market knowledge.
• Experience managing a high-volume of teaming requests (Jensen Hughes is often a subconsultant on a larger A/E team) and client-specific templates (most often in InDesign). Ability to manage multiple proposals and deadlines, by evaluating changing business and conditions, and requesting support as needed to meet deadlines.
• Exceptional attention to detail, quality control review and proofreading skills required.
• Strong written and verbal communication skills required. Ability to craft well-articulated and polished content is crucial to this role.
• Strong written and verbal communicator, able to tailor communication style to ensure clarity, understanding and alignment with cross-functional teams and stakeholders – both internal and external.
• Experience with proposal writing including executive summaries and section introductions.
• Experience managing technical authors and proposal documentation to ensure compliance with client requirements and meet submission deadlines, including deliverables checklists and proposal outlines.
• Experience collecting data from a variety of stakeholders and functional business areas, including project managers, contracts/legal, human resources, compliance and finance to generate proposals within respective region.
• Possesses a thorough understanding and ability to support marketing and business development activities within various industries and client types, as needed for the region, practice, vertical market, or service line.
• Occasional flexibility to work extended hours to accommodate deliverables may be required.
• Bachelor’s degree (B.S.) from four-year college or university essential OR equivalent combination of education and experience.

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