Unclaimed Property Programs Officer @ Oklahoma State Government

Job Posting Title

Unclaimed Property Programs Officer

Agency

740 STATE TREASURER

Supervisory Organization

Office of the State Treasurer

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Starting Monthly Salary Range: $4,583.34
Starting Annual Salary Range: $55,000.08

* Please attach a .pdf or .doc formatted resume to your application.
* Please attach a copy of degree transcripts and any certifications to your application.
* Applications submitted without required documentation will not be considered.

Job Description

About The Job:

The Oklahoma State Treasurer (OST) is seeking an individual with significant demonstrated program and clerical experience. This position requires a detail-oriented and hard-working individual to fill the role of Unclaimed Property Administrative Programs Officer. This position may be assigned duties related to initiating correspondence, developing, and maintaining files, managing information, using data processing equipment, sorting, filing, maintaining records, answering phones, and conducting multiple types of inventories. This position is also responsible for extensive administrative work involved in the planning, review, and maintenance of program-wide activities and other duties assigned within the Unclaimed Property (UP) Division of the Office of the State Treasurer.

General Function:

Aids in various types of work with varying degrees of complexity related to UP program operation, promoting program awareness through customer relation activities. Work is guided by a wide variety of Federal and State rules and regulations. Duties are performed with a considerable degree of independence, with administrative direction from the UP Operations Manager, UP Assistant Director, and UP Director.

Benefits:

State employees enjoy a comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents, opportunity to participate in a retirement contribution plan, 11 paid holidays, and longevity payments. Employees are provided a benefit allowance to spend towards their benefits. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to communicate, move about inside the office, make 10-key entries, and utilize a keyboard. This position requires long periods of remaining in a stationary position and daily use of a computer and phone.

Essential Functions:

The functions of this job include but are not limited to:

Assists with all functions related to administration of the Unclaimed Property Division program as assigned.
Assists with the daily work in the administrative function of the division; augments customer service staffing as required.
Under supervision, may assist in the interpretation of program policies, rules, procedures, relevant laws, and applicable guidelines affecting daily operations.
Research’s/reviews claims, handles concerns of claimants in a timely manner.
Performs reconciliations, reviews receipts, and reports.
Ensures the accuracy of reports and claims as assigned.
Assists the UP Administrative Programs Specialist with safe deposit inventories and auction preparations as required.
Analyzes and reviews documentation as assigned by the UP Operations Manager.

Complexity Of Knowledge, Skills, and Abilities:

Knowledge of

Program management and oversight principles and practices.
Methods of organization and management of public administration programs.
Agency policies and procedures.
Grant or contract program requirements.
Legislative processes.
Crystal reports
Basic research and statistical techniques.
Federal and state laws and regulations relating to administration of programs.

Skills in

Analytics, identifying anomalies, finding source issues, taking corrective actions.
Must have intermediate or higher proficiency in Microsoft Office Suite products.
Using software programs to extract data, generate reports, and summarize data into a meaningful and relevant format.
Expressing ideas clearly and concisely, both orally and in writing.
Maintaining a professional demeanor in all situations.
Various data platforms, spreadsheets, fact-finding, data analysis, overseeing information flow, and gathering strong documentation to support data analysis and /or claims processing.

Ability to

Use good judgment and critical thinking to analyze data to identify trends and anomalies, read, interpret, and apply various rules and regulations.
Demonstrate strong analytical interpersonal, problem solving, and time management abilities.
Working directly with the public and claimants to initiate or resolve claims.
Establish and maintain effective working relationships with staff, and the public.
Organize and present facts and opinions clearly and concisely; to conduct multiple projects at once.
Demonstrate ethical behavior, support the agency mission, vision, standards, policies, procedures, confidentiality standards, and work effectively in a team environment with moderate oversight.

Education and Experience

Requirements at this level consist of

Minimum of a bachelor’s degree in business administration, public administration, finance, accounting, or management; or a degree in a closely related field.
Minimum of three (3) years of experience in an accounting or a financial environment.
Must possess strong analytical, communication, and project management skills.
Applicants with previous roles in a public program administration capacity are a plus and will be given preference.

Special Requirements:

Core working hours are Monday through Friday, 8:00 am to 5:00 pm.
This position is at-will, FLSA Non-exempt, and requires a daily in-office presence.
Applicant must maintain a valid state driver’s license and be willing and able to perform minimal job-related travel requirements.
Please attach a .pdf or .doc formatted resume to your application.
Please attach a copy of degree transcripts and any certifications to your application. Applications submitted without required documentation will not be considered.

Additional Requirements:

If education, certification, or licensure is required to meet qualifications, applicants must provide documentation with application.
All applicants must be legally authorized to work in the United States without visa sponsorship and are subject to a background check.
This job description is not designed to cover nor contain a comprehensive listing of activities, duties or responsibilities that are required of the applicant selected for this job. Duties, responsibilities, and activities may change at any time with or without notice based upon agency and division needs.
All applicants will be subject to a criminal background check and may be subject to an authorized credit check at agency discretion.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Unclaimed Property Programs Officer

Oklahoma State Government

Compensation Overview

About The Job:

General Function:

Benefits:

Essential Functions:

Complexity Of Knowledge, Skills, and Abilities:

Education and Experience

Special Requirements:

Additional Requirements:

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