Academic Scheduling Coordinator @ University of Wyoming

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.

Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.

Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:

Academic Scheduling Coordinator - Office of the Registrar

JOB PURPOSE:

Provide administrative and technical support for the University’s 25Live scheduling system and ensure efficient, effective scheduling of instructional and non-instructional meeting spaces across campus. Develop and manage plans for class scheduling and strategic initiatives, analyze classroom utilization, and contribute to continuous process improvement. Support data-driven decision-making through collection, analysis, and reporting of relevant scheduling and space use information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide administrative and technical support for the implementation, configuration, and maintenance of the 25Live scheduling system. Manage user access and permissions to ensure appropriate scheduling capabilities.
Assist in the development of unit goals, identify opportunities for process improvement, and implement revised procedures to enhance scheduling operations and efficiency.
Lead or support planning, development, and management of new projects and strategic initiatives related to class scheduling and space utilization. Organize and coordinate the implementation and execution of special assignments and programs that align with departmental objectives.
Research and analyze emerging instructional methods and pedagogies to support evolving faculty and student needs. Monitor and assess classroom utilization and develop improved strategies for scheduling practices.
Compile, analyze, and interpret data related to space use and scheduling. Prepare, write, and present narrative and statistical reports to evaluate effectiveness and inform planning decisions.
Coordinate the intake and resolution of scheduling-related petitions and requests in accordance with established procedures, ensuring timely and accurate responses.

SUPPLEMENTAL FUNCTIONS:

Coordinate scheduling for events occurring outside of normal business hours, including weekends and evenings; notify relevant campus departments (e.g., Operations, UWPD) as needed.
Respond to scheduling-related inquiries and complaints; troubleshoot and resolve problems in a timely and customer-focused manner.
Stay informed of emerging technologies in instructional delivery and classroom support systems.

COMPETENCIES:

Conflict Management
Stress Tolerance
Technical/Professional Knowledge
Work Prioritization & Management
Quality Orientation
Consistency

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree

Experience: 1 year work-related experience or equivalent combination of education and experience

Required licensure, certification, registration or other requirements: None

DESIRED QUALIFICATIONS:

Organizational Skills: Ability to manage complex schedules and prioritize tasks effectively.
Communication Skills: Excellent written and verbal communication skills to interact with faculty, staff, and students.
Technical Proficiency: Experience with student information systems and other relevant technologies. Experience using 25Live or similar event scheduling and space management software to coordinate, reserve, and manage campus facilities.
Problem-Solving Skills: Ability to identify and resolve scheduling conflicts and other issues.
Attention to Detail: Accuracy in data entry and schedule management is crucial.
Knowledge of Academic Policies: Understanding of institutional policies related to scheduling and curriculum.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter

Resume or C.V.

Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to [email protected], and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email.

This position will remain open until filled. Complete applications received by 09/03/2025 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

(H-1B not available, however, other authorization may be) The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/