Program Management Specialist

POSITION CONTINGENT UPON CONTRACT AWARD

JOB TITLE:               PROGRAM MANAGEMENT SPECIALIST

LOCATION:               GROTON, CT | SUBMARINE LEARNING CENTER (SLC)

STATUS:                   FULL-TIME, EXEMPT, SALARY, ONSITE

CLEARANCE:           COMMON ACCESS CARD (CAC)

Carley is seeking a Program Management Specialist to support the Submarine Learning Center (SLC) in Groton, CT. This contract-contingent role requires daily onsite support, the ability to obtain and maintain required security credentials, including a CAC, up to 10% travel, and the ability to lift up to 50 lbs. on limited occasions.

WHAT YOU'LL DO AT CARLEY:

• Serve as the contractor’s single point of contact with the COR and other designated Government representatives.
• Provide overall management and administrative oversight for the task order.
• Ensure appropriately qualified personnel are assigned and available to perform contract requirements.
• Coordinate recruiting, hiring, onboarding, staffing, and replacement of contract personnel.
• Monitor project performance, staffing, schedules, deliverables, costs, and funding status.
• Prepare, review, and submit required monthly status and performance reports.
• Advise the COR of project status, accomplishments, staffing matters, risks, and potential problem areas.
• Identify and escalate cost, schedule, technical, staffing, and performance risks.
• Develop and implement appropriate risk-mitigation and corrective-action strategies.
• Review task order requirements, statements of work, funding matters, and contract modifications.
• Coordinate invoice preparation and submission with accounting and contracts personnel and verify that invoiced amounts are accurate and adequately supported.
• Maintain appropriate project, staffing, financial, and contract documentation.
• Ensure work is performed in accordance with the Performance Work Statement, applicable contract requirements, Navy Training Process guidance, and Government policies.
• Coordinate requests for Government-furnished information, equipment, workspace, system access, and other resources.
• Support quality assurance activities and respond to Government questions or identified performance concerns.
• Ensure assigned personnel comply with applicable requirements involving CUI, classified information, privacy, cybersecurity, operations security, and Government-furnished information.
• Maintain effective communication among contractor leadership, project personnel, the COR, and other stakeholders.

WHAT YOU'LL BRING:

• Bachelor’s degree in business management, instructional technology, project management, education, or a related discipline.
• At least five years of experience managing educational design, curriculum development, instructional systems design, training-development, or a closely related project.
• At least two years of professional experience supporting a Navy, Department of Defense, or other federal defense contract or task order.
• Demonstrated experience managing personnel, schedules, deliverables, reporting, invoicing, funding, and contract performance.
• Knowledge of federal contract or task-order management.
• Understanding of instructional design, curriculum development, or training-development projects.
• Ability to manage staffing, schedules, costs, deliverables, risks, and performance simultaneously.
• Strong written communication and report-development skills.
• Ability to communicate effectively with Government representatives, contractor leadership, employees, and functional support departments.
• Experience coordinating invoices, funding, and contract documentation.
• Strong problem-solving, organizational, and decision-making abilities.
• Ability to identify performance risks early and present practical corrective actions.
• Ability to work independently without direct supervision from Government personnel.
• Proficiency with Microsoft Office or Microsoft 365 applications.
• Must have an active Secret clearance and/or have been active within the last 24 months, with the ability to maintain the applicable security clearance(s) and additional credentials, including a CAC, required to access a military installation and perform assigned duties.
• Ability to lift items and/or equipment up to 50 lbs. on limited occasions.
• Due to the nature of the work at Carley, this position requires U.S. citizenship - REQUIRED.

WHAT IT'S LIKE TO WORK AT CARLEY:

This onsite position is located at a military training school/base in Groton, CT and is contingent upon contract award. Qualified candidates may be asked to sign a non-binding Letter of Intent (LOI). If Carley is awarded the contract, selected candidates may receive a formal offer, contingent upon customer approval and completion of all required onboarding requirements.