IT Contracts and Licenses Manager

Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the life of vital infrastructure while working to reduce our and our customers’ ecological footprint.

Sustainable preservation is one of our top priorities. We are making significant strategic investments that will not only decrease our own environmental footprint, but also help customers adapt to long-term environmental and social change through the development of cleaner, greener solutions.

Arxada is looking for an experienced Manager IT Contracts and Licenses to be in our Barcelona location. This role involves overseeing hardware, software, and services contracts to ensure they align with the company's needs and standards. The role will ensure that all agreements throughout their lifecycle are proactively managed. Additionally, the role ensures compliance with software licensing agreements, optimizes software usage and cost and manages vendor relationships. This role involves collaborating with various cross-functional stakeholders.

Essential Job Functions:

• Contract Management: Manage the lifecycle of IT contracts. Advise IT teams, Procurement, Legal and Business on commercial contract management.

• License Management: Ensure compliance with software licenses, track renewals, and optimize usage.

• Software Asset Management (SAM): Develop, implement, and maintain a SAM strategy, framework and tools. Manage the lifecycle of software assets including procurement, deployment, usage monitoring, and decommissioning.

• Compliance Monitoring: Work with Procurement and Legal to ensure all IT contracts and licenses comply with internal policies and legal requirements.

• Cost Management: Contribute to budget planning and cost savings initiatives in collaboration with the IT streams and with the IT Controller.

• Risk Management: Identify and mitigate risks associated with IT contracts and licenses.

• Inventory Management: Ensure maintenance of an accurate and up-to-date software asset and contract inventory (using SAM tools).

• Stakeholder Collaboration: Work closely with IT, Legal, and Procurement for seamless management

• Drive continuous improvements towards simple and standardized processes for contract and license management.

• Audits: Prepare for and manage audits by software vendors / manufacturers, ensuring accurate documentation and minimizing risk. Conduct regular internal software audits.

• Reporting: Generate regular reports and dashboards on contract status, compliance, and license usage to identify opportunities for cost savings and license optimization.

Qualifications & Experience:

• Bachelor’s degree in Information Technology, Business Informatics, or similar education

• Min. 10+ years’ experience in Information Technology

• 5-8+ years’ experience in IT contracts and Software Asset Management (SAM) within large organizations

• In-depth knowledge of software licensing models (Microsoft, SAP, Veeva, Salesforce, Adobe, VMware, etc.).

• Experience in SAM and ITSM processes and tools

• Excellent oral and written communication skills in English.

• Actively drive and manage change, recognizing it as a positive and integral part of the business environment.

• Innovation-oriented, understanding how the latest technologies can be applied to enhance business value and drive process efficiencies.

Arxada has world class offering in two distinct areas:

Microbial Control Solutions (MCS) focuses on threats posed by microorganisms to people and planet through five distinct business lines including Professional Hygiene, Home & Personal Care, Wood Protection, Paints & Coatings and Material Protection.

Nutrition, Care & Environmental (NCE), meanwhile, provides materials used to manufacture composites for electronics, aerospace and other markets, as well as vitamins and nutritional ingredients, chemicals and performance intermediates, and raw materials for a wide range of high-performance applications.

Arxada is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.