Full-Time
Administrative Coordinator II
Updated on 9/10/2026
Texas A&M University - College Station
Public university in College Station, TX
No salary listed
No H1B Sponsorship
College Station, TX, USA
In Person
Bachelor's
Category
 Administrative & Executive Assistance (1) |
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Requirements
- A bachelor's degree or equivalent combination of education and experience is required.
- Three years of administrative experience are required.
- Experience working in higher education, office administration, or program coordination is required.
- Strong planning, organizational, and time management skills are required.
- Ability to organize work effectively and prioritize objectives with discretion, independent judgment, and initiative is required.
- Ability to adapt rapidly to changing situations or last-minute challenges is required.
- Ability to multitask and work cooperatively with others is required.
- Strong interpersonal skills, excellent verbal and written communication skills, and attention to detail are required.
- Strong knowledge of word processing, spreadsheet, database, and presentation software is required.
Responsibilities
- Serve as assistant to the Department Head and Associate Department Heads.
- Coordinate and manage daily office support activities and administrative interactions.
- Coordinate and provide solutions to routine and complex, confidential, and highly sensitive administrative matters.
- Monitor office procedures and adherence to compliance.
- Serve as liaison for departmental faculty affairs processes, including faculty recruiting and hiring, offer letters, tenure and promotion, reappointments, evaluations, and document organization.
- Organize and schedule monthly faculty meetings, take meeting minutes, and provide on-site departmental support.
- Coordinate travel arrangements and reimbursement for the department head and other faculty members.
- Coordinate the retention of office records and resources in digital and hard-copy formats.
- Participate in planning and executing administrative operations.
- Make recommendations for process improvements, administrative changes, and new initiatives.
- Assist with budget development and management as needed.
- Research, compile, and apply information to make evaluative judgments.
- Review and sign documents for the supervisor as needed.
- Attend meetings or committees on behalf of the supervisor as needed.
- Analyze programs, projects, or initiatives.
- Monitor project timelines and identify issues.
- Adapt, combine, and improve services, processes, or programs.
- Assist with departmental events.
- Perform other duties as assigned.
Desired Qualifications
- Previous experience managing research or academic programs at Texas A&M University is preferred.
- Experience with Texas A&M University systems such as Emburse, Aggie Buy, Interfolio, and Laserfiche is preferred.
- Ability to learn new systems or software independently is preferred.
- Ability to cultivate and maintain professional working relationships is preferred.
- Basic website or online portal experience is preferred.
- Project management and event coordination experience are preferred.
- Experience managing budgets and accounting matters is preferred.
Texas A&M University - College Station is the main campus of Texas A&M University in College Station, Texas. It provides undergraduate and graduate education and conducts research across a broad range of academic and professional fields.
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