Federal Proposal Manager

Job Description

As a Federal Proposal Manager (Marketing Senior Specialist), you will work closely with technical and other staff to develop a strategy and coordinate the production of federal project marketing materials. You will facilitate the go/no go decision process, prepare customized content for proposal and interview materials, lead project specific strategy and kickoff meetings for our federal program, and develop and manage our pursuit and proposal process. You will also plan, produce, and coordinate a range of other marketing support activities which could include market research, monitoring/identifying proposal opportunities, reviewing technical writing, assisting with conferences and client events, facilitating debrief meetings, and maintaining the marketing database. You also must be able to work well under pressure, manage multiple tasks simultaneously, and meet strict deadlines. Strong communication and organizational skills are essential. Demonstrating initiative and adaptability will be important as priorities shift, and you will need to ensure all deliverables align with client expectations and internal branding and standards.

Primary Duties and Responsibilities:

• Directs the development, organization, and production of proposals and proposal-related materials.  The proposal manager leads the proposal process, working closely with the Federal Client Relationship Manager. 
• Responsible for Federal proposal development.  Works with the Capture Analyst and Client Relationship Manager for a smooth transition from the pursuit phase to the proposal phase. 
• Develops and adheres to proposal schedules, including color reviews.  Confirms compliance and coordinates with internal and external resources (if necessary) for review. 
• Sets up and runs meetings during the proposal process and based on proposal schedule. 
• Leads and oversees the writing process, works closely with technical teams, and leverages the Federal library for writing content.
• Uses AI for efficiency in the proposal process and oversees the use of AI within the proposal team.
• As part of client and project pursuit teams, utilizes a specialized depth of marketing expertise to collaboratively develop winning approaches and proactively recognize opportunities for strategic growth.
• Stays abreast of changes in the marketing environment and coordinates market research projects.
• Interprets best practices, internal, and external information to create effective solutions.
• Works collaboratively to drive and execute a robust marketing strategy that aligns with the firm’s strategic goals.
• Monitors effectiveness of marketing strategy, programs, and/or activities and develops plans to measure success and improve effectiveness.
• Collaborates with technical leaders on client and project pursuit strategies and goals that drive to firmwide targets.
• Develops data analytics approaches to monitor and improve the performance of the firm’s marketing activities.
• Brings in advanced and specialized expertise to create and communicate firmwide strategic goals and enhance marketing activities.

• Strong Communication Skills
• Ability to contribute and work well on a team
• A minimum of eight years of related A/E industry experience.
• A Bachelor’s degree in Marketing, Communications, Business, Writing/Journalism, or a related major.
• Proficiency in Microsoft Office Suite products and Adobe InDesign.
• Previous experience with Deltek VantagePoint preferred, but not required
• SF330 experience preferred
• Experience with GovWin, SAM.gov, and FPDS
• Experience with Contractor Performance Assessment Reporting System (CPARS) and Past Performance Questionnaires (PPQs) helpful
• Experience with Procurement Integrated Enterprise Environment (PIEE) system and ProjNet helpful
• Strong time management skills and the ability to manage multiple high-priority tasks with strict deadlines.
• Self-motivation and the ability to work independently.
• Excellent interpersonal, problem-solving, and decision-making skills.
• Has specialized depth and/or breadth of expertise in an area of marketing and leads the firm in this service.
• The ability to collaborate with multidisciplinary teams locally and in other offices within the Olsson footprint.
• The ability to develop and foster effective professional relationships both internally and externally.
• Has a proven track record in meeting and exceeding client expectations through excellent project management and technical expertise.
• Has excellent client management, client service orientation, technical writing/editing, creativity, presentation skills, and a keen sense of design style.

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