At PitchBook, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.
Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
About the Role:
The Facilities Team is committed to keeping the PitchBook office in prime condition and contributing to office culture. We value efficiency, curiosity, reliability, and being supportive of each other and our employees. We strive to exceed expectations and be a go-to resource for everyone we encounter. Our team helps to make PitchBook a fun, safe, and inclusive place to work.
We are seeking a knowledgeable Facilities Coordinator to ensure an optimal working environment in our facility. The position of Facilities Coordinator is responsible for ensuring the optimal working environment for all of the organization’s staff members by providing full maintenance services of a given facility, as well as promoting safety conditions. A professional in this role usually maintains office equipment and the company’s physical space. Facilities Coordinators resolve building problems and serve as a liaison between employees and outside contractors called in to fix those issues.
Primary Job Responsibilities:
- Provide back office administrative and operations support
- Perform minor scheduled and reactive maintenance on office equipment and appliances
- Lift up to 60 pounds as a regular function of the job
- Perform morning and afternoon “rounds” to keep communal areas tidy
- Take inventory and stock office and kitchen supplies
- Manage storage area use and organization
- Coordinate with IT for new hire desk set up
- Provide support for internal events (includes moving furniture, event set up, and break down)
- Work with Property Management team to resolve work space issues
- Field and respond to employee requests
- Support shipping and receiving packages and mail
- Support the Front Desk
- Drive hospitality facilities program
- Provide onsite event logistical support
- Assist with event scheduling and setup support
- Maintain Gathering Room and Event Kitchen
- Maintain oversight of amenity meeting spaces
- Support the vision and values of the company through role modeling and encouraging desired behaviors
- Participate in various company initiatives and projects as requested
Skills and Qualifications:
- Bachelor’s degree or equivalent experience preferred
- 1+ years previous experience in Office Administration or Customer Service preferred
- Proactive, solution oriented, and able to anticipate needs
- Ability to take direction and work independently on assigned tasks
- Possess a “no job is too big or too small” attitude
- Strong organizational skills including effective time management and prioritization of duties
- Ability to remain flexible in a constantly changing environment
- Experience with Envoy, Slack, and Zendesk is a plus
- Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily
Benefits + Compensation at PitchBook:
Physical Health
- Comprehensive health benefits
- Additional medical wellness incentives
- STD, LTD, AD&D, and life insurance
Emotional Health
- Paid sabbatical program after four years
- Paid family and paternity leave
- Annual educational stipend
- Ability to apply for tuition reimbursement
- CFA exam stipend
- Robust training programs on industry and soft skills
- Employee assistance program
- Generous allotment of vacation days, sick days, and volunteer days
Social Health
- Matching gifts program
- Employee resource groups
- Subsidized emergency childcare
- Dependent Care FSA
- Company-wide events
- Employee referral bonus program
- Quarterly team building events
Financial Health
- 401k match
- Shared ownership employee stock program
- Monthly transportation stipend
*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
Compensation
- Annual base salary: $55,000-$65,000
- Target annual bonus percentage: 5%
*Starting pay will be based on several factors and commensurate with qualifications & experience. We also have a location-based compensation structure; there may be different ranges for candidates by location.
Working Conditions:
The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
Life At PB:
We are consistently recognized as a Best Place to Work and our culture is at the heart of our success. It’s our fundamental belief that people do and create great things and that people are the cornerstone of prosperity. We believe that proactively seeking out different points of view, listening to others, learning, and reflecting on what we’ve heard creates a sense of belonging within PitchBook and strengthens the PitchBook community.
We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
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