Internal Auditor and Education Specialist

Job Description Summary

The Internal Quality Assurance Auditor and Education Specialist is an integral part of the Clinical Trials Office (CTO).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001332 HCC CTO Administration

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Summary

This role focuses on implementing research quality assurance measures and overseeing the education, orientation, and continuous professional development of research staff involved in human subject oncology clinical research. Additionally, this position ensures compliance with regulatory standards and fosters excellence in trial execution.

Reports Directly to the Program Manager of Quality Assurance and Education, (QA&E).

Preferred Additional Knowledge and Skills: 1-2 years of experience in oncology clinical trial research, with a strong understanding of study protocols, regulatory guidelines, and data management. A clinical research certification is preferred but not required.

Responsibilities:

35% Quality Assurance Internal Auditor – Responsible for conducting various human subject clinical trial audits within the CTO to ensure protocol compliance. This role includes auditing national cooperative group clinical trials, Phase II trials, high-risk trials, and potential FDA registration trials. Key Responsibilities - Conduct new employee subject enrollment audits focusing on Good Clinical Practice (GCP), IRB SOPs, and CTO best practices for national studies and other non-monitored trials. Perform internal reviews in preparation for NCI National Clinical Trials Network (NCTN) audits, MUSC compliance checks, and or sponsor quality control visits for the following content areas, informed consent, eligibility, treatment, adverse events, disease response, and data quality. Complete audit reports using standard report templates in a timely and accurate manner. Communicates findings to QAE Program Manager and enters findings within the clinical trials management system. Qualifications - In-depth knowledge of federal, state, institutional, IRB, and CTO regulations and policies. Strong understanding of FDA, GCP, and ICH regulations. Exceptional attention to detail. Ability to work independently with minimal supervision, and effective verbal and written communication skills.

35% Quality Assurance Education Specialist – Collaborates with the QAE Program Manager to onboard and train CTO staff on Standard Operating Procedures (SOPs), MUSC IRB policies, Good Laboratory Practices (GLPs), Good Clinical Practices (GCPs), and ICH Guidelines. This role focuses on patient eligibility and safety, data integrity, and oncology protocol compliance within the Clinical Operations unit. Key Responsibilities - Ensure patient eligibility and safety, data integrity and oncology protocol compliance. Demonstrate knowledge of clinical oncology terminology, study coordination, data management roles, HCC internal workflows, and procedures & policies. Confirm subject eligibility for enrollment and complete source documentation verification for selected case report form fields to ensure data integrity. Conduct training and education for staff on subject research chart organization, CTSU Open patient registration, Medidata Rave, TRIAD, electronic patient reported outcomes (ePRO), adverse events, response evaluation criteria in solid tumors (RECIST), NCI Specimen tracking systems, research compliance, CTO policies and federal guidelines. Utilize approved QAE training documents for staff development. Establish and maintain effective working relationships with HCC and MUSC colleagues. Proactively plan, prioritize, and manage responsibilities to ensure patient safety, protocol compliance and data integrity. Qualifications - In-depth knowledge of federal, state, institutional, IRB, and CTO regulations and policies. Strong understanding of FDA, GCP, and ICH regulations. Proven ability to train and educate staff on complex research, regulatory, and procedural topics.

20% Quality Assurance Metrics – Responsible for tracking audits and high-risk monitoring activities in the OnCore clinical trial management system (CTMS) and leveraging tools such as the CTO Clinical Data Center, NCI RAVE metrics, performance reports, and subject metrics to develop educational tools and training sessions to address areas of non-compliance and create educational materials and training sessions to address these gaps. Key Responsibilities - Track sponsor monitor letters, audit reports, and NCI cooperative group performance reports within OnCore CTMS. Prepare for sponsor visits by collaborating with clinical teams to ensure all necessary activities are completed prior to the visit. Review follow-ups monitor visit letters and update findings within OnCore QA forms. Review follow up monitor visit letters and updates findings within OnCore CTMS. Communicate identified trends and findings with the QAE PM to help develop targeted quality assurance initiatives. This includes process improvements, Standard Operating Procedure (SOP) updates, and the design and implementation of education materials and training sessions. Collaborate with research teams to update and create training guidance documents. Develop and implement corrective and preventative action plans (CAPA) as needed to address quality issues and ensure compliance. Qualifications - Clinical research, quality assurance, or regulatory compliance in human subject clinical trials. Knowledge of the clinical research audit processes, sponsor monitoring, and performance reporting in a clinical research setting. Experience in the development of training materials, SOPs, and quality assurance documentation and ability to work effectively with cross-functional teams and manage multiple priorities.

10% Quality Assurance Development - Supports the QAE team leadership in executing special projects and duties to enhance new initiatives or process improvement pilots. This role involves collaborating with ancillary services to resolve study concerns, assessing systems to proactively identify potential protocol compliance issues, and initiating solutions to ensure protocol compliance and staff development. Key Responsibilities - Contribute to the planning and execution of process improvement pilots aimed at increasing operational efficiency and protocol adherence. Represent the CTO on MUSC University Committees and/or NCTN (National Cancer Treatment Network) Cooperative Group Committees. Consistently demonstrate and uphold MUSC’s Standards of Professional Behavior. Act as a role model for colleagues and staff, promoting professionalism, ethical conduct, and teamwork within the organization. Qualifications - Experience in leading or supporting process improvement projects or pilots. Strong interpersonal skills with the ability to collaborate effectively across departments and resolve study-related concerns.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years of relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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