Publications Specialist

Company:

Description:

The Publications Specialist is responsible for determining the layout and formatting requirements for proposals and projects, ensuring they meet company branding guidelines and standards. This role involves creating templates and performing tasks such as formatting, editing, and quality control using Microsoft Office software (including Word, PowerPoint, and Excel) and Adobe Creative Suite. Additionally, the Publications Specialist may assist with print production as needed.

Principal Duties and Responsibilities

• Create and revise material (proposals, reports, complex tables, questionnaires, merges / databases) from rough draft, corrected copy, previous versions, and verbal instructions

• Design and maintain style sheets and templates in Microsoft Word

• Prepare documents for final delivery including managing styles, generating charts and graphs, embedding and linking multiple files into a single document, hyperlinking, and creating PDFs

• Organize and maintain hard-copy and electronic files and archive according to department procedures

• Conduct editing and consistency checks for style and formatting accuracy

• Support the printing / publishing of documents

• Act as customer service representative when responding to work or print requests

• Using basic design principles, update internal and client-facing documents as directed

• Provide support to the West’s Publications team when necessary

• Provide support to the Sales & Marketing team when necessary (i.e., client/prospect events and marketing materials)

• Creating, implementing, and managing communication strategies and large-scale communication projects including email campaigns, mailers, and marketing materials

• Train colleagues on processes, organization, and programs in the Microsoft Office suite

• Creates presentations for and facilitates department meetings and trainings

Knowledge, Skills and Abilities

Required:

• High School Diploma

• 3+ years in office or customer service environment

• Experience using Adobe Acrobat Professional

• Advanced knowledge of personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint), and database administration, with the ability to operate standard office equipment is required.

• Demonstrated ability to resolve problems and present results neatly, with clarity and precision in oral and written form. 

• Excellent time management, organizational and multi-tasking skills with high attention to detail

• Demonstrated ability to develop, plan, and implement short- and long-range goals.

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