Executive Administrative Assistant to Senior Vice President of Aftermarket

Inside the Role

The Executive Assistant provides high level, confidential support to the Senior VP of Aftermarket and the GM of Distribution Network Development at DTNA. This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, composes and prepares emails, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and create presentations as need. This is a great opportunity to support a member of the DTNA Operating Committee, interact with local and global leaders and make an impact. The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly pay of $37.50 - $48.07 HR USD 

Pay offered dependent on knowledge, skills, and experience​ ​

Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans. 

What You Drive at DTNA 

• Provide highly competent administrative support to Sr. VP of Aftermarket. Absolute confidentiality, integrity, and professionalism is a requirement.
• Aftermarket is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
• Proactively manage executive’s calendar – arrange and coordinate meetings by identifying priority and content.
• Monitor and manage the executive’s email inbox, escalating, actioning, and filing correspondence by content and priority.
• In concert with support manager, plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.
• Coordinate on site meetings including booking meetings rooms, organizing hospitality and setting up Zoom/Teams links.
• Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable.
• Prepare and process expense reports, adhering to DTNA’s travel policy.
• Field and route incoming phone calls as appropriate.
• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.
• Stays knowledgeable of company’s top customers and maintains contact information for key client relationships.
• Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.
• Review operating practices and implement improvements where necessary.
• Act as point of contact and help enforce DTNA’s record retention policy in the SVP Aftermarket Office.
• Maintain departmental distribution lists and department contact lists.
• File and retrieve documents as necessary.
• Create Purchase Requests, monitor, and track department Purchase Orders, submit invoices for payment; work with Controlling, vendors, and AP to resolve billing issues.
• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
• Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations.
• Foster Customer Experience and One Team, Best Team mindset within area of operation.

Knowledge You Should Bring 

• 3 years of relevant experience or AA degree + 1 year of relevant experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Must be able to work efficiently, courteously, and professionally within a team environment

Exceptional Candidates Might Have 

• A solid knowledge of DTNA’s current office programs

#LI-LL1  #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.