Facilities Coordinator

Facilities Coordinator - Mascot, NSW
Location: Mascot Airport, NSW
Company: BGIS, Aviation Aligned Client
Employment Type: Full-Time, Permanent, On-Site

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across diverse industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence. Our team was recently recognised as a 2025 RICS Property & Facilities Management Team of the Year Nominee.

Purpose of the Role

BGIS is seeking an organised and proactive Facilities Coordinator to support the daily operations of a high-profile aviation site ✈️. Reporting to the Contract Manager, you will act as the key point of contact for stakeholders, ensuring smooth day-to-day operations, compliance with safety standards, and excellent client service.

This role is ideal for someone who enjoys working collaboratively, building strong relationships, and contributing to a positive and inclusive team culture.

Key Responsibilities

• Serve as the first point of contact for the management office, supporting both internal and external stakeholders.
• Manage and delegate maintenance requests, ensuring service contracts and KPIs are met.
• Maintain and update the CMMS system, monitoring work orders for efficiency and accuracy.
• Assist with financial and procurement processes, including invoice review and budget tracking.
• Ensure compliance with OHS&E standards while identifying opportunities for improvement.
• Oversee subcontractors, service contracts, and inspections to ensure smooth operations.
• Prepare accurate documentation and reports for management and clients.
• Promote teamwork, mentoring, and open communication within the team 🔧.

Education, Experience & Skills

Essential:

• Strong experience in a facilities, property, or corporate real estate environment.
• High-level financial acumen and strong administrative skills.
• Proficiency with CMMS systems and Microsoft Office applications.
• Knowledge of QA, OH&S, and environmental systems.
• Strong interpersonal and communication skills with a collaborative mindset.

Desirable:

• Knowledge of building services and maintenance processes.
• Experience with scoping, tendering, and subcontractor documentation.
• First Aid Certificate and/or additional training in environmental legislation or systems.

Workplace Flexibility

This position is based full-time, on-site at Mascot Airport, NSW. Free onsite parking is available once ASIC clearance is obtained.

Why Join BGIS?

Key Benefits Include:
✔ Work with a prestigious aviation client in a dynamic, high-profile environment
✔ Join a supportive and inclusive workplace culture that values diversity
✔ Career growth and professional development opportunities
✔ Permanent, full-time role with stability and recognition
✔ Be part of an award-nominated property & facilities management team
✔ Free onsite parking once ASIC is obtained

How to Apply

If you are a proactive, detail-oriented Facilities Coordinator seeking a role where you can make a real impact, we would love to hear from you.

BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility: Applicants must have full working rights in Australia.

Apply now and be part of a workplace that values diversity, safety, and innovation.

Explore more opportunities at https://apac.bgis.com