Winter 2026
Internal Medicine Residency Program Manager
Updated on 9/10/2026
Medical University of South Carolina
Health sciences university in Charleston, SC
No salary listed
Lancaster, SC, USA
In Person
Bachelor's
Category
 Project & Program Management (1) |
|---|
Required Skills
Microsoft Office
ACLS
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Requirements
- Bachelor's degree or equivalent combination of education and experience.
- At least 3 years of experience in an academic healthcare environment.
- Working knowledge of computer systems and Microsoft Office applications.
- Ability to manage multiple priorities and deadlines accurately and in compliance with requirements.
- Ability to communicate and build relationships effectively with physicians, residents, faculty, leadership, and external partners.
- Ability to work independently as part of a collaborative team.
- Experience with technology and ability to learn and manage systems such as MedHub, ERAS, Thalamus, OurDay, Axiom, and the ACGME Accreditation Data System.
Responsibilities
- Ensure ongoing compliance with ACGME requirements, institutional policies, and accreditation standards.
- Maintain ACGME Accreditation Data System information, including resident and faculty rosters, scholarly activity, block schedules, and rotation goals and objectives.
- Coordinate ACGME site visits, reports, meetings, and accreditation preparation.
- Maintain resident and faculty evaluations, duty hours, vacation leave, training histories, portfolios, schedules, conference attendance, faculty accounts, and required reports in MedHub.
- Maintain Clinical Competency Committee information, resident dashboards, progress reports, and clinical competency milestones.
- Coordinate resident licensure, Drug Enforcement Administration registration, South Carolina Department of Health and Environmental Control requirements, certifications, Advanced Cardiovascular Life Support, and other regulatory requirements.
- Manage rotation, conference, and call schedules and update MedHub and the Simon on-call system accurately.
- Partner with the Program Director on lectures, educational materials, resident and faculty reporting, continuing medical education, affiliation agreements, and program documentation.
- Liaise with the Corporate Graduate Medical Education Office, hospital departments, faculty, residents, and external institutions.
- Assist with policies, procedures, the resident manual, accreditation reporting, Grand Rounds, morbidity and mortality conferences, guest speakers, and off-campus educational opportunities.
- Identify opportunities to improve processes and strengthen the resident experience.
- Coordinate the complete residency recruitment process through the Electronic Residency Application Service, Thalamus, interviews, and Match Day.
- Review and organize applicant materials, academic records, recommendations, transcripts, and board scores.
- Coordinate interview schedules, candidate visits, recruitment dinners, social activities, and applicant communications.
- Prepare Electronic Residency Application Service and Thalamus data and reports to support faculty ranking for the National Resident Matching Program.
- Maintain communication with applicants, residents, faculty, leadership, and Graduate Medical Education throughout recruitment.
- Coordinate post-Match Day activities with incoming residents, Graduate Medical Education, hospital leadership, South Carolina licensure contacts, Global Health, and other partners.
- Manage onboarding materials and resident portfolios within MedHub.
- Coordinate orientation schedules and activities for incoming residents.
- Support resident onboarding, development, and success as a resource and liaison.
- Manage program procurement, expense budgets, reimbursements, and cost-center activity.
- Maintain oversight of resident salary and benefits.
- Coordinate logistics for program meetings, conferences, and events.
- Manage agreements and procurement activities.
- Monitor program expenses and provide insight into budget activity.
- Review journal entries in OurDay and monthly income statement reports in Axiom.
- Provide administrative support for the residency program.
Desired Qualifications
- Previous experience in Graduate Medical Education or education/teaching.
Medical University of South Carolina is a public academic health sciences university in Charleston, South Carolina. It offers bachelor's, master's, doctoral, and professional degrees through six colleges in dental medicine, graduate studies, health professions, medicine, nursing, and pharmacy.
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