Purchasing Manager

Job Title: Purchasing Manager
Department: Finance & Business
Reports To: Controller
FLSA Status: Exempt
 

Position Summary:

The Purchasing Manager is responsible for coordinating and managing all procurement activities. This role ensures that the college obtains goods and services efficiently, cost-effectively, and in compliance with institutional policies and applicable regulations. Working closely with academic and administrative departments, the Purchasing Manager will serve as both a strategic advisor and hands-on contributor to procurement processes.

Key Responsibilities:

• Manage daily purchasing operations, including vendor selection, bid processes, purchase orders, and contract administration.
• Collaborate with department heads and staff to understand procurement needs and provide sourcing guidance and budget-conscious solutions.
• Maintain compliance with college policies, state procurement laws, and relevant federal guidelines (e.g., Uniform Guidance for federally funded purchases).
• Develop and maintain positive vendor relationships to ensure high-quality service, competitive pricing, and timely delivery.
• Oversee and improve purchasing procedures to enhance efficiency, transparency, and cost control.
• Track and report on procurement activities, vendor performance, and potential cost savings opportunities.
• Serve as the point of contact for procurement-related audits and reviews.
• Support sustainability initiatives and promote purchasing practices that align with the college’s mission and values.
• Work with the rest of the finance team to ensure alignment between procurement, budgeting, and accounts payable.
• Maintain purchasing records and documentation in compliance with retention requirements.
• Assist with implementation and management of any procurement software or ERP systems.

Required Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field.
• At least 3–5 years of relevant procurement experience, preferably in a higher education or nonprofit setting.
• Working knowledge of procurement principles, bid procedures, and vendor management.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills to work effectively with vendors and campus stakeholders.
• Proficiency in Microsoft Office and experience with accounting or ERP systems. 

Preferred Qualifications:

• Experience in a small college or similar educational environment.
• Professional certification (e.g., CPPB, CPPO, CPSM) is a plus.
• Experience implementing or managing small-scale e-procurement systems.