Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Development
Job Summary:
Perform professional work requiring advanced application and use of concepts, theories, principles, practices, regulations, and terminology of accounting. Analyze and review financial data and prepare financial statements and reports for both internal and external purposes consistent with a comprehensive understanding of Institutional mission and vision, the role and goals of the business unit and consistent with an understanding of academic and healthcare accounting in accordance with generally accepted accounting principles (GAAP), applicable regulations, and medical center policies and procedures. Guidelines and procedures are established on a global basis and an advanced level of professional judgment is required.
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Vanderbilt University Medical Center Development
Reports to: Chief Business Officer, Finance and Gift and Donor Services
Purpose:
Through the exceptional capabilities and caring spirit of its people, Vanderbilt University Medical Center (VUMC) leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.
To consistently achieve excellence in medical science and health care, VUMC Development builds relationships and encourages philanthropic contributions to directly impact today’s work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables the Medical Center as a nonprofit academic medical institution to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.
Position Summary:
Perform professional work requiring advanced application and use of concepts, theories, principles, practices, regulations, and terminology of accounting. Analyze and review financial data and prepare financial statements and reports for both internal and external purposes consistent with a comprehensive understanding of Institutional mission and vision, the role and goals of the business unit and consistent with an understanding of academic and healthcare accounting in accordance with generally accepted accounting principles (GAAP), applicable regulations, and medical center policies and procedures. Guidelines and procedures are established on a global basis and an advanced level of professional judgment is required.
Key Responsibilities:
Under the supervision of the Chief Business Officer of Finance and Gift and Donor Services, the Associate Director for Finance will have the following responsibilities:
- Use generally accepted accounting principles to analyze, review and present information and summary reports to management
- Format, design, and prepare financial reports and schedules to meet the needs of a variety of internal and external users consistent with Financial Management formatting standards
- Act as Office of Development point of contact for Finance and Departments with Sub-Ledger (Gift System) or Ledger (WorkDay) questions related to gifts and endowments
- Create gift ids in Workday including updates to gift hierarchy structure (security roles/department cost centers/indirect cost rates)
- Monitor Workday gift extract file for appropriateness and accuracy of inputs
- Provide support on endowment fund balances and how to see annual income budgets
- Provide or demonstrate how to pull information from Workday related to fund balances and gift balance views
- Prepare journal and closing entries
- Clear banking entries in Workday each month related to wires received
- Monitor internal gift balances and make transfers as requested (Community Development)
- Run Workday reports and analyze results for variances and submit corrections as necessary
- Review monthly results and understand impact of entries
- Reconcile highly complex transactions and accounts
- Sub-Ledger (Gift System) to Ledger (WorkDay)
- Act as back up for Accounting Manager of Gift and Donor Services
- Download daily activity from bank for gift processing
- Create and submit monthly jounrnals on behalf of gift of donor services
- Approve transactions in Workday related to Office of Development expenses using approved policies and procedures and approved budget while ensuring aherence to supporting documentation
- Enter departmental contracts into PEER and liasion with Sourcing/Procurment to ensure Statements of Work (SOW) are accurately completed and sumbitted
- Liasion internally to ensure purchase orders are created
- Ensure purchase orders accurately reflect vendor billings, department receipts, and disbursement payments, while confirming monthly financial impact to department.
- Manage State Registration Process with third party vendor to ensure Charitable Solicitation requirements are met.
- Keep track of states where we are exempt and states where filings are required
- Ensure vendor is meeting all reuired deadlines
- Approve all vendor invoices for payment
- Liasion with vendor and take lead on all signature requirements from VUMC Leadership
- Prepare and submit various state and internal required filings
- Annual speciality license plate filing to State of TN
- Annual 990 schedules G and M
- Annual account receivable adjustments and analysis
- Participate regularly in process improvement teams under indirect supervision and oversight
- Review weekly gift tax receipts and submit file to printer
- Use creative problem solving skills
- Use a broad knowledge of Vanderbilt systems, accounting practices and organizational business units to evaluate and recommend improvements in accounting system procedures to ensure accurate application of accounting principles
- Maintain regular communication with intra-departmental administrative teams to promote consistency in accounting processes
Minimum Requirements:
- Bachelor’s Degree (or equivalent experience) (Required)
- 5 years experience (Required)
Additional Qualifications:
- Advanced project management, process improvement and project planning skills.
- Ability to work independently and to exercise sound judgment.
- Demonstrates accountability and ownership of work.
- Ability to build and sustain trust-based relationships.
- Excellent oral and written communication skills.
- Ability to use solid analytical skills to foster and generate new ideas.
- Very strong time management and organizational skills are essential.
- Ability to think quickly in uncertain situations and respond in an appropriate manner that represents the values of Vanderbilt University Medical Center.
- Uphold departmental and institutional policies regarding confidential information following VUMC Development HIPAA Fundraising Guidelines and Practices.
- Work cooperatively with VUMC Development colleagues, as well as colleagues across the Medical Center.
- Perform other duties as assigned.
The successful candidate must possess a high level of confidence, initiative, organizational skills as well as oral and written communication skills. Candidates must also have the capacity to perform in an intellectually rigorous and complex environment, exhibit personal characteristics enabling effective interaction with important constituencies, and possess a genuine commitment to the advancement of the VUMC mission and to the principles governing VUMC Development.
This is a full-time hybrid position.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
* Organizational Impact: Establishes key tactical and operational plans of a sub-function or multiple departments that has longer-term effect on results of the sub-function. * Problem Solving/ Complexity of work: Integrate knowledge and in-depth analysis from several areas to resolve complex problems that are both technical and operational. * Breadth of Knowledge: Applies comprehensive knowledge of professional/technical area and broad management knowledge of other professional areas to carry out objectives. * Team Interaction: Leads multiple departments with a function.
Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others. - Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations. - Communicates Effectively: Anticipates difference audience concerns, styles and finds mutually beneficial solutions across conflicting and sensitive issues. Delivering Excellent Services: - Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services. - Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas. - Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance.Ensuring High Quality: - Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plants to ensure area’s quality standards are met. - Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities. - Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance. Managing Resources Effectively: - Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles. - Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources. - Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision making capabilities. Fostering Innovation: - Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas. - Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies. - Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
5 years
Education:
Bachelor’s
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
