Full-Time

Facilities Administrator

Confirmed live in the last 24 hours

Jones Lang LaSalle (JLL)

Jones Lang LaSalle (JLL)

Global real estate company

No salary listed

Entry, Junior

Derby, UK

On-site position.

UK Top Secret Clearance Required

Category
Real Estate
Real Estate Property Management
Requirements
  • High level of organization and attention to detail.
  • Strong communication skills, both oral and written.
  • Ability to effectively prioritize tasks and manage time efficiently.
  • Proficiency in using Corrigo and other relevant software applications.
  • Experience in coordinating jobs or managing service professionals is preferred.
  • Familiarity with procurement processes and experience raising purchase orders.
  • Ability to multitask and work in a fast-paced environment.
  • Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
  • Working knowledge of Microsoft Office applications.
  • Knowledge of compliance and regulatory requirements is a plus.
Responsibilities
  • Assign jobs to engineers and service professionals at the beginning and end of each workday.
  • Inputting updates onto the Corrigo system and sending emails to service professionals when their assistance is required for a job, whether it be for a callout or a quotation.
  • Raising Purchase Order Requests (POR) encompassing materials and planned jobs, ensuring that necessary resources are available for successful job completion.
  • Creating proposals on Corrigo for works over £1k, providing detailed information and pricing for customer consideration.
  • Attaching relevant documents, such as job reports, costs, and funding requests onto Corrigo for easy reference.
  • Addressing customer queries promptly and professionally via phone, email, or the Corrigo system.
  • Actively following up with service professionals to ensure timely response and resolution of callouts.
  • Booking subcontractors onto job sites using designated booking forms, ensuring their availability and adherence to project timelines.
  • Inputting all job bookings onto a shared calendar to maintain an updated schedule for efficient coordination.
  • Closing Work Orders (WOs) on the Corrigo system after successful completion of jobs, ensuring accurate recording and documentation.
  • Creating and organizing folders on Sharepoint to store documents and maintain a well-structured and accessible filing system.
  • Raising any remedial actions or follow-ups required following service visits to ensure customer satisfaction and resolution.
  • Ensuring all compliance documents are accurately saved and securely stored according to company guidelines.
Desired Qualifications
  • Experience in coordinating jobs or managing service professionals is preferred.
Jones Lang LaSalle (JLL)

Jones Lang LaSalle (JLL)

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