At Vanguard, you will be part of an organization that values doing what’s right for clients, crew members, and communities. You will work alongside leaders and colleagues who champion collaboration, humility, and excellence. This role provides a unique opportunity to support a leader shaping Vanguard’s strategic future, while contributing to a culture that prioritizes professional growth and purpose-driven work. 

Overview
Vanguard is seeking an exceptional Executive Assistant to provide critical administrative support to a newly appointed C-suite leader. This role is ideal for an accomplished professional who is highly organized, proactive, and thrives in fast-paced, dynamic environments. At Vanguard, we champion a mission-driven culture centered on delivering value to our clients, and we are looking for a partner who can help enable leadership excellence at the highest levels.

This role requires someone who can anticipate needs, expertly manage complex tasks, and drive seamless execution. The Executive Assistant will be a trusted resource for the leader and an integral connection point for senior stakeholders, embodying discretion, collaboration, and professionalism.

Responsibilities

• Provide essential administrative services and support to a C-suite leader, managing a dynamic and complex calendar, internal and external meetings, correspondence, and expense reporting with precision.
• Craft and coordinate professional communications, ensuring clarity, accuracy, and alignment with Vanguard’s voice.
• Proactively prepare meeting materials, reports, and follow up on action items to enable impactful decision-making.
• Act as a liaison between the leader and senior staff, internal teams, and external stakeholders to facilitate collaboration and alignment.
• Manage special projects from initiation through execution, demonstrating resourcefulness, attention to detail, and accountability.
• Cultivate strong relationships across the organization and external partners, driving efficiency and seamless workflows.

What It Takes to Be Successful

• Executive-level experience: Demonstrated success supporting C-suite or senior-level executives in a large, matrixed organization.
• Judgment and adaptability: Strong decision-making skills, the ability to prioritize effectively, and discretion when navigating sensitive situations.
• Unparalleled organization: Anticipates needs and ensures flawless execution of schedules, meetings, and deliverables.
• Effective communicator: Excellent written and verbal communication skills, paired with professionalism and presence when engaging with senior audiences.
• Relationship builder: The ability to build trust, rapport, and influence with senior executives, staff, and external partners.
• Strategic mindset: Forward-thinking, solutions-oriented, and able to manage ambiguity while ensuring alignment to the broader vision.
• Results-driven: Continuously seeks to optimize processes, drive efficiencies, and deliver high-quality outcomes.
   

Qualifications

• Minimum of five years administrative experience supporting senior executives.
• High school diploma or an equivalent combination of training and experience; Associate’s degree or Secretarial School degree preferred.
• Advanced working knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint

Location: Headquarters Campus, Malvern Pennsylvania
Hybrid: In the office on Tuesday, Wednesday, and Thursday

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don’t just have a mission—we’re on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients’ lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Our commitment to diversity, equity, and inclusion

Vanguard’s commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse—one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.

Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress—from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.

Together, we’re on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care—for our clients, our communities, and each other.    

Vanguard’s DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.