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Office Administrator - Corporate Communications
Posted on 4/29/2022
INACTIVE
Locations
United States
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Leadership
Management
PowerPoint/Keynote/Slides
Requirements
  • 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
  • 3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync
  • 3+ years of experience partnering with executives to develop and manage data, metrics and analysis
  • Experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
Responsibilities
  • Performs a multitude of tasks for vice presidents
  • Coordinates and processes domestic and international business travel arrangements
  • Monitors designated business traveler's logistics
  • Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
  • Collects and compiles data to provide visibility of status for traveler's review and/or signature/s
  • Creates, edits and maintains electronic and written communication
  • Tracks and maintains information relative to department and business operations
  • Communicates a wide variety of information to multiple audiences
  • Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
  • Prioritizes and schedules management-level employee time and availability for efficient use of time tracks and maintains designated conference room schedules for availability
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Orders and maintains office supplies
  • Plans and implements logistics for senior executive-level internal and external events
  • Provides guidance to less experienced employees
  • Works under minimal supervision
Desired Qualifications
  • Bachelor's degree or equivalent or higher
  • 5+ years of experience supporting C-Suite Executives
  • 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
  • Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking abilities
  • Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information
  • Personable and professional phone demeanor; speak clearly, professionally and with decorum
  • Mature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment
The Boeing Company
Company Overview
Boeing Company manufactures and sells aircraft, rotorcraft, rockets, and satellites and provides product leasing and support services.