Accounts Receivable/Accounts Payable Coordinator

Job Description

JOB SUMMARY

Monitors accounts payable and receivable functions and accurately maintains records for the Division.  Maintains account systems, assigns project numbers, and monitors data entered into the system.

MINIMUM QUALIFICATIONS

Associate's degree from an accredited college or university in Business Administration, Accounting, or other closely related field, plus one (1) year of business management; OR an equivalent combination of education and experience. 

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

• Completes initial billing, account credits, delinquent account collection, credit policy compliance, vendor account reporting, transaction monitoring, and corrections.
• Prepares external billing records, accounts receivable, and aging reports. Ensures payment of past due accounts.
• Verifies and ensures accuracy of all accounts and transactions.
• Maintains computerized database records and establishes and monitors internal protective controls. Controls all required form activities.
• May monitor capital asset inventory reports and manages controlled asset database.
• Assigns project numbers, manages the project alphanumeric system, finalizes and reviews the work orders.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Computer software and programs related to job specific duties
• Basic business math
• Accounting methods, techniques, and procedures
• Statistical analysis procedures
• Principles of Public Relations and Customer Service
• Cash handling procedures
• Basic collection, contract, and business law

Skills and Abilities to:

• Operate and input correct information into various computer systems
• Use a computer and office equipment related to job specific duties
• Produce reports, graphs, and other written reports on a regular basis
• Communicate effectively, both verbally and in writing
• Work independently with minimal direction from supervisors
• Follow written and oral instructions

TEMPORARY POSITIONS:

An "At Will", FLSA non-exempt employee who is not eligible for County benefits and who must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Must work an average of 29 hours or less per week or an average of 129 hours or less per month.
• Are not eligible for County benefits except as otherwise provided for by policy.
• Are not considered merit employees.
• Are "at will" employees who may be terminated for any reason, without notice, and without a pre-termination hearing.

Additional Information

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.