Proposal Manager - Remote US

Supporting our Energy, Environmental, and Infrastructure group

ICF is in the business of Making Big Things Possible and we’re looking for a Proposal Manager to support our energy, environment, and infrastructure business. We provide professional services and technical solutions that maximize impacts for people, businesses, and government in areas critical to the world’s future.

What we are looking for:

We are looking for an enthusiastic and capable proposal manager, experienced in the types of requests for proposals (RFPs) typically received from state and local organizations, who is genuinely passionate about strategy and positioning us to win. We are looking for someone who will add to our cohesive team dynamic, develop compelling proposals, and coach winning orals/interviews.

The ideal candidate will have strong communication and facilitation skills, proficiency in writing and editing, excellent attention to detail, organizational and planning skills, and the ability to take direction and identify priorities and multi-task, all while demonstrating a professional demeanor, flexible attitude, and an enthusiasm for producing highly strategic and thoughtful work within a complex business environment.

What you will be doing:

• Lead the preparation, management, and administration of the organization’s customer RFP responses, including the coordination of effort with all involved parties.
• Review and understand all proposal requirements to ensure appropriate subject matter experts (SMEs) are involved to determine the best product and services fit to meet requirements; develop compliance documents, outline, and proposal template.
• Organize and cross-functional teams during kickoff meetings; develop proposal plan, proposal template, compliance matrix, and schedule, monitor progress, and ensure that all deadlines are met.
• Schedule and manage blue (outlining) teams, solutioning, and storyboard development/confirmation and offer advice to help identify and articulate key messages, discriminators, benefits, and proof statements.
• Establish and delegate writing assignments. The proposal manager should be able to write original text for the corporate and team qualifications section, introductions to technical sections, and other sections as appropriate. Ensure that all written materials reflect the key messages identified during storyboard development and that it is written in a persuasive style.
• Draft initial content for certain proposal sections (e.g., cover letter, qualifications, staffing).
• Coordinate Requests for Information with teaming partners/subconsultants and Diversity Goal Plans.
• Review proposal response to validate accuracy, ensure adherence to company policy (through coordination with contracts, pricing, and other corporate functions), satisfaction of customer specifications, and quality of material sent to customers. Determine gaps in the response, ensuring all questions or comments in the document are addressed.
• Brief proposal team on proposal status and ensure team adheres to internal deadlines; document and update processes and procedures to ensure consistency of approach.
• Provide overall guidance to proposal teams on best practices and leverage existing tools from within the company to develop relevant proposal sections.
• Develop and manage the schedule for and lead all color reviews and other required team touch points including recovery of proposal after reviews and final compliance, messaging, and continuity between technical, management, and cost volumes or sections.
• Work with proposal writers and graphics design team to create graphics and visuals that simply convey complex ideas, processes, or information.
• Ensure ongoing communication and collaboration with contracts, pricing leads, ad-hoc services (formatting, editing), etc. to keep all proposal components and deliverables on schedule.
• Coordinate oral/interview preparation meetings including helping to identify a presentation approach and ensuring discriminators are articulated; manage production of necessary props (PowerPoint slides, leave-behinds, boards, etc.). Facilitate orals rehearsals.
• Participate in ad hoc working groups, e.g., process improvements and tool updates.

Minimum Qualifications:

• Bachelor’s degree (preferably in English, Communications, Business, Marketing, or related field)
• Minimum of 3 years’ experience handling requests for proposal (RFPs) commonly issued by state and local organizations.
• Minimum of 2 years’ experience and understanding of the proposal response process, such as training by Shipley.
• Proficiency in Microsoft Office (including Word, PowerPoint, Excel, Project, Outlook, and Teams), Adobe Acrobat, and SharePoint.
• Understanding of the color review process, i.e., Shipley.

Preferred Qualifications:

• Experience managing proposals for clients across the US (regardless of time zone).
• Ability to manage and work with large proposal teams, including all levels of internal staff, as well as outside teaming partners

Professional Skills:

• Excellent verbal, interpersonal, and written communication skills
• Experience working in a fast-paced, client-oriented environment
• Ability to work to meet deadlines (nights, weekends, and holidays, if needed)

ICF offers a competitive benefits package and talent development programs, and fosters a highly skilled, energized, and empowered workforce.  ICF is an equal opportunity employer that values diversity at all levels.          

(EEO/AA – Minorities/Females/Veterans/Individuals with Disabilities)
 

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more aboutworkplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$71,958.00 - $122,328.00Nationwide Remote Office (US99)