Project Specialist

Job Description & Responsibilities

Persistent Systems is looking for a Project Specialist to join our growing team!  Location: New York, New York, Pinehurst, North Carolina, or Fort Collins, Colorado. The Project Specialist will join our Programs team and will be responsible for working with Program Managers and Project Managers in managing all aspects of existing projects, development projects, pursuing new opportunities, and developing existing relationships with cross-functional team members.

Position Responsibilities

• Maintain supporting project management data, including project plans, project schedules, project budgets, action plans, labor hours, etc. in support of Project Managers
• Responsible for collecting, organizing, and analyzing data to support deliverable development, purchasing activities, invoicing, and project reporting
• Develop reports on work performed and / or equipment delivered in multiple formats as requested by the Program and Project Manager
• Work with Account Managers to respond to Requests for Information (RFI), Requests for Quotes (RFQ), Requests for Proposals (RFP,) and other relevant requests
• Work with customers to complete required Government forms, as required
• Problem solver / self-starter who is willing to develop processes or methods where none exists to accomplish a task
• Coordinate contract deliverables, documentation, and reporting requirements to support foreign military sales (FMS), direct commercial sales, and international distribution agreements
• Assist with export documentation, licensing (ITAR/EAR), and compliance requirements for international shipments
• Liaise with international partners and end-users to facilitate communication, training schedules, and technical support coordination
• Coordinate international logistics including shipping, customs clearance, and documentation for hardware deliveries
• Coordinate international travel arrangements and logistical support for project staff
• Coordinate communication across global teams, including scheduling meetings across multiple time zones, preparing agendas, and maintaining project documentation

Job Qualifications & Experience

Minimum Qualifications

• Bachelor’s degree in business administration, computer science, or similar fields or equivalent experience
• Experience with an enterprise resource planning (ERP) system (ex. Infor CSI or similar) performing typical accounting and procurement activities
• Experience supporting projects, technology, technical writing, and proposal writing
• Experience with network and communications systems
• Experience with Adobe, MS Project, MS Teams, MS Excel, and MS Word
• Demonstrated experience managing simultaneous tasks and competing priorities
• Familiarity with Federal Acquisition Regulations (FAR)
• Must be available to travel 20-30% of the time
• Must have excellent interpersonal and communication skills
• Ability to work with multiple departments within the organization to accomplish tasks
• Ability to manage multiple priorities in a fast-paced, dynamic environment
• Ability and willingness to travel internationally in support of customer engagements, training, and program execution

Preferred Qualifications

• Master’s degree in business administration, project management, or a similar field or equivalent experience
• Must have a United States Secret level security clearance or be able to obtain one 
• Experience with the DoD Acquisition Process, understanding of the product life cycle
• Certification in Program Management (PMP) and CCNA or other similar technical certifications
• Experience in managing over $1M projects
• Knowledge of export compliance regulations (ITAR, EAR, FCPA) and international contracting

The base pay for this role can vary from $80,000 to $100,000 a year based on individual qualifications. Eligibility for yearly discretionary bonus. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off (sick time and vacation time); flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and pet discounts. 

Company Overview

Headquartered in New York City since 2007, Persistent Systems, LLC is a global communications technology company which develops, manufactures, and integrates a patented and secure Mobile Ad Hoc Networking (MANET) system: Wave Relay®. The company’s industry leading R&D team has designed wireless networking protocols to support their cutting-edge Wave Relay® system and technology. Wave Relay® is capable of running data, video, voice and other applications under the most difficult and unpredictable conditions. Their suite of products is field proven and utilized in Commercial, Military, Government, Industrial, Agriculture, Robotics, and Unmanned System markets.