Univ – Procurement Specialist II

Job Description Summary

In conjunction with the Neuroscience Finance Manager, the Procurement Specialist II supports the purchasing and payment functions of grants, contracts, and unrestricted funds for the Department of Neuroscience Research. This position will initially report to the Department Administrator. Must be able to make decisions independently while analyzing complex information, using sound judgement and work with minimal supervision. Must have at least one to three years of procurement or contracts experience. Once onboarded and trained, this position will have the opportunity for 1-2 days of remote work.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000983 COM NEURO RES Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% Procurement - Serve as primary procurement contact for the Department of Neuroscience and the four (4) service centers within the department. These duties include: processing OurDay orders, coordinating with faculty, staff, vendors, University departments, Procurement, GCA, and Accounts Payable to complete transactions, processing check requests, employee reimbursements, non-employee reimbursements, travel reimbursements, honorariums, laboratory service invoices, animal invoices, and equipment via OurDay and other MUSC-approved mechanisms.

30% Pcard – Serve as primary Pcard holder responsible for completing purchasing card orders for 20+ labs, by monitoring the department's shared email, and ensuring all procurement and administration requests are reviewed and answered promptly. Responsible for processing procurement documents and uploading supporting documentation. Screens disbursement, expenditure, and fund transfer requests for accuracy, legality, and authorization.

10% Contracts - Department lead for complex procurement, contracts, and with resolving procurement issues for the department. Acts as liaison between Legal and procurement departments for contract negotiation, including reaching out to suppliers with any required changes. Monitoring the completion of large equipment purchases, contracts, venue rentals, Professional Service Agreements, and Memorandums of Understanding as requested. Processes vendor invoices for payment, and if necessary, submit new supplier requests in OurDay. Maintains warranty agreements for new and existing equipment purchases.

10% Training Grants - Works closely with the Neuroscience Finance Manager to complete all associated paperwork required for student stipend payments, tuition payments, and various College of Graduate Studies forms.

10% Inventory - Complete Annual Asset Inventory and Surplus for over 300 items valued over 10 million. Visit all departmental space across eight buildings, auditing each lab against the Asset Inventory Management system. Submit required corrections, additions, deletions, and surpluses. Property Liaison-Responsible for adding new equipment to inventory, equipment surplus coordination, and fixed asset tracking.

5% Facilities – Serve as backup to Administrative Coordinator in receiving packages/mail, initiating, and ensuring work orders and maintenance calls are entered and updated in the FixIt facilities system, tracking work orders to completion, maintaining key control property. Primary backup in lab closeout and opening.

5% Special Projects – Assists with departmental projects and performs any additional duties as requested.

Additional Job Description

Minimum Requirements: A high school diploma and three years of procurement or contracts experience. A bachelor's degree and one year of procurement or contracts experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to climb ladders. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Continuous) Ability to work from elevated areas. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Frequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Frequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Ability to be qualified physically (by medical personnel) for respirator use, initially and annually. Ability to use hand/power tools. (Frequent) Additional New Requirements: Ability to obtain and maintain a valid drivers license. Computer literacy. Ability to work overtime as required.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees