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Position Title:
Annual Giving Specialist
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Development Specialist
Job Duties:
At the University of Wisconsin-Green Bay, we are dedicated to Provision Access to higher education for all in Northeast Wisconsin who want to learn. As our Annual Giving Specialist, you will Advance Fearlessly by executing multi-channel fundraising initiatives—from digital appeals to Giving Day—that expand our philanthropic impact. In collaboration with Marketing and Advancement teams, you will Build Community by creating connected, supportive networks where donors, students, and university programs thrive together.
In this role, you will Empower Success by turning campaign analytics into actionable engagement strategies, ensuring our annual giving pipeline remains strong and sustainable. Through thoughtful stewardship and meticulous database management, you will ensure our supporters feel deeply valued as we Express Gratitude for their investment in our campus. Your work will directly fuel institutional growth, proving every day that Together, We Rise.
Key Job Responsibilities:
25% Donor Stewardship & Retention
- Coordinates annual donor stewardship activities for new and renewing donors.
- Assists with pulling mailing lists for mass communications, such as newsletters, and large scale event invitations.
60% Donor Acquisition & Solicitation
- Coordinates the planning and execution of annual giving campaigns, including direct mail, digital appeals, Giving Day, and other multi-channel solicitations.
- Develops campaign materials, web content, and email communications in collaboration with the Advancement office’s Communication Specialist and the office of Marketing and University Communications.
- Assists with campaign strategy, timelines, budgets, and implementation to ensure successful execution and achievement of fundraising goals.
15% Data Management, Reporting & Continuous Improvement
- Maintains accurate constituent records, campaign data, mailing lists, and event invitation lists within the donor database.
- Collects, prepares, and analyzes fundraising and donor data to evaluate campaign performance and recommend improvements.
- Identifies opportunities to improve processes, increase efficiency, and strengthen data integrity across annual giving operations.
- Coordinates internal processing activities to ensure sponsorships, gifts, invoices, and related documentation are completed accurately and on schedule.
- Maintains relationships with external vendors, including mail houses and print partners.
Department:
University Advancement
Compensation:
Compensation range of $50,686.50 - $60,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications:
- Bachelor's Degree at time of application
- Experience coordinating projects, communications, or fundraising activities while managing multiple priorities and deadlines.
- Demonstrated proficiency with Microsoft Office
- Ability to learn and effectively use donor databases and other technology systems
Preferred Qualifications:
- Experience in higher education, nonprofit fundraising, or advancement
- Experience using Blackbaud Raiser's Edge NXT or a comparable constituent relationship management (CRM) system
- Experience coordinating multi-channel marketing, communications, or fundraising campaigns
- Experience working with print vendors, mail houses, or external service providers
Conditions of Appointment:
This position may have the option to work on-campus or a hybrid schedule, subject to approved telecommuting request.
The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Marinette, Sheboygan or Manitowoc Campus, based on operational needs.
Position is a full-time Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
How to Apply:
Click the Apply button and follow the prompts on the screen.
Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Resume
Application Deadline
To ensure consideration, please submit application materials by Monday, September 14, 2026.
Contact Information:
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:
Human Resources
Phone: (920) 465-2390
Email:[email protected]
The Successful Candidate
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.
Benefit Details
The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.
For more details, please review the benefit quick guide linked below.
Employee Misconduct
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked.
Confidentiality Statement
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).
Annual Security Report
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
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