Job Posting Title:
Moody College Honors Program Coordinator, Undergraduate Education, Moody College of Communication
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Hiring Department:
Moody College of Communication
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
Occasional travel may be required. Extended work hours may be required.
Responsibilities
SCHOLARSHIP COORDINATOR
Under the direction of the Senior Associate Dean and Director of Operations and Administration, ensure that Moody College scholarship program priorities are achieved.
Assist the Senior Associate Dean and Director of Operations and Administration in identifying available honors scholarship support and assigning scholarships to incoming and continuing students.
Assist the Director of Operations and Administration in the administration of the Moody College scholarship process in alignment with Moody College scholarship philosophy and goals.
Manage online scholarship application and records system to provide timely and accurate information to students, faculty, and staff stakeholders.
Accurately communicate scholarship process results, including creating and sending scholarship decisions.
In coordination with the Director of Operations and Administration, serve as a consultant to the Moody College Development Office on endowment compliance and criteria validation for new endowments, gift agreements, or fundraising initiatives.
Maintain records of annual and multi-year scholarship offers.
In coordination with the Director of Operations and Administration, ensure that selected recipients meet the criteria for assigned scholarships.
In coordination with the Director of Operations and Administration and Moody College Development Office, facilitate thank-you letter/video collection process.
Monitor endowment balances to ensure optimal usage of funds.
Resolve incidental issues that arise during the overall scholarship process using independent judgement of best practices, consulting with the Director of Operations and Administration when necessary.
Process scholarship payment documents.
Maintain scholarship records per university and Moody College policy.
HONORS PROGRAM COORDINATION
Under the direction of the Director of Operations and Administration and Honors Director, provide coordination, planning, and support to the activities of the Moody College Honors Program.
In coordination with the Office of Admissions and the Director of Operations and Administration, facilitate freshman and sophomore honors application review and admission processes.
Assist the Honors Director in course planning; work with staff and advisory committee to forecast future course enrollment needs; facilitate course proposal and selection systems and process; liaise with course scheduler to add courses to the schedule.
Track student progress through the program; assist Honors Director in ensuring that students complete proper courses and associated processes each year, with particular attention to senior capstone options; assist the Honors Director in managing student petitions; identify students who fall behind program progress expectations.
Verify that graduating students meet program criteria; coordinate with advising staff to manage course/degree issues.
Monitor program email and respond to inquiries.
Schedule and attend honors committee meetings, take notes, and disseminate information.
Liaise with the Undergraduate Education events team and the Moody College Admissions/Recruitment staff, as necessary to plan and execute Moody College Honors Program events.
Use Drupal tools to keep the Moody College Honors Program website update with current news, events, courses, etc., following Moody College and Undergraduate Education best practices.
Assist the Senior Associate Dean and Honors Director to implement new initiatives.
Other duties as assigned.
Required Qualifications
Bachelor's degree. Three years of experience coordinating or administering a program. Experience performing complex administrative functions. Demonstrated accuracy, initiative, attention to detail, and organizational skills. Ability to interact in a professional manner with staff, students, and the public. Excellent interpersonal, written, and verbal communication skills. Proficient at the Microsoft Suite of applications, in particular Excel. Experience working with budgets, expenses, or other financial tracking responsibilities. Demonstrated ability to exercise independent judgement based on experience and training.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with UT applications such as VIP, Canvas, EASI, Advisors Toolkit or Slate. Knowledge of UT Austin or Moody College academic policies and procedures. Experience giving presentations, both in-person and virtually, to a variety of audiences of students and parents. A high level of proficiency in Microsoft Excel. Experience using the Drupal kit to create and edit web content. Experience with UT policy and procedures relating to undergraduate student aid and scholarships.
Salary Range
$50,000 + depending on qualifications
Working Conditions
Standard office environment
Occasional travel may be required
Extended work hours may be required
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Administrative & Executive Assistance (3)