Senior Accounting Assistant

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Sr. Accounting Assistant

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Sr. Accounting Assistant to work at the UHealth Medical Campus. The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

Core Responsibilities

• Manages the creation of accounts, account attributes, account changes, and all other related account issues.

• Works with other departments to ensure that all deficit accounts are addressed and cleared.

• Assists the departments with questions or problems regarding applicable systems.

• Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

• Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

Department Specific Functions

• Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, contracts and purchasing.

• Responsible for processing departmental invoices for payment.

• Responsible for obtaining approvals from Facilities Managers on all invoices prior to sending to Accounts Payable.

• Ensuring that all purchase orders are valid and accurate with sufficient funds prior to sending invoices to Accounts Payable.

• Work closely with outside vendors, contractors, and suppliers to ensure the department is current with all invoices/bills.

• Create requests for purchase orders, change orders, and close out unnecessary open purchase orders as needed, through the University’s ERP system (“Workday”).

• Responsible performing the charge-outs/cost recoveries.

• Prepare, examine, and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and identify trends and explanations for material variances.

• Develop, maintain, and analyze budgets; preparing periodic reports that compare budgeted costs to actual costs.

• Identify process improvement opportunities and assist with implementation efforts for departmental projects and initiatives.

• Interact with auditors in support of the audit process; provide documentation needed to auditors and answer follow up questions.

• Perform other duties as assigned to support the department and the organization’s financial objectives.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

• High School diploma or equivalent

• Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budget.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Employee Type:

Pay Grade: