Executive Assistant @ Brookfield

Administrative & Executive Assistance (2)
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Administrative & Executive Assistance (2)

Location

Brookfield Place New York - 225 Liberty Street, Suite 4310

Business - Private Wealth

Brookfield is one of the world’s largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that form the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit.

Brookfield’s private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Position Summary:

The ideal candidate is detail oriented with strong design, editing and proofreading skills, proactive and interacts well with staff at all levels while remaining positive, flexible, and efficient. This person will be an integral part of administrative duties and office procedures. A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.

Key Responsibilities:

Manage the main Outlook calendars and scheduling program specifics for all sales and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders utilizing assistants globally, to coordinate a variety of complex meetings with attention to different time zones
Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issues
Promptly respond to requests with accuracy and a courteous demeanor
Schedule and manage logistics for internal firm-wide BOWS events, specifically fund trainings, teach-ins, and launch sessions; activities include managing the technology, catering, materials, e-mail communications and other items as needed
Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed
Plan and coordinate onsite and offsite meetings, special functions and events with external and internal partners
Work closely with other team members on onboarding new employees, as well as offboarding processes
Create, format and maintain detailed Excel reports and Word documents utilizing advanced technical skills
Organize complex travel arrangements as required, and in partner with Corporate Traveler, and update executives’ calendar with details
Provide group administrative support and coverage prioritizing senior team members and other administrative staff such as:
- Manage email filing, distribution lists/mailboxes, and document preparation for internal and external meetings
- Manage filing system in Seismic and/or SharePoint
- Retrieving mail, copying and binding, and submitting and processing of invoices
- Processing expense reports for various individuals
- Create and modify PowerPoint presentations, including formatting of charts, graphs and images.
  - Attention to detail in formatting, design, editing and proofreading are required.

Key Competencies/Behaviors Required:

Extraordinary attention to detail, pro-active approach to task management, and capable of sustained independent work.
Able to prioritize calendars, meetings, responses and tasks with accuracy, concision, and professionalism.
Excellent written and verbal communications skills.
Demonstrated ability to handle confidential information appropriately.
Seamless capability of holding professional interactions with various staff members at all levels and in multiple geographies
Ability to manage a poised, task-oriented composition in a fast-paced environment, occasionally under time pressure, with a high level of professionalism and confidentiality.
Ability to adapt to change and pro-actively seek and implement tasks as time allows.
Ability to balance conflicting priorities to manage workflow and ensure the completion of essential projects.

Requirements:

10+ years’ experience as an Executive Assistant working in the financial services industry
Education – 4-year degree or beyond from an accredited university
Mastery of MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)
Experience with Concur, SharePoint and Salesforce, preferred
Extremely organized, ability to anticipate requests and be proactive
Able to manage multiple priorities and work comfortably in a fast-paced environment
Strong interpersonal skills and good judgment
Ability to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional manner
Team player and collaborative - provide support to other groups when time warrants, during absences, holidays etc.

Salary Range: $95,000 - $115,000

Our compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Executive Assistant

Brookfield

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