Qualifications and Skills

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience as a Payroll Specialist or similar role, with expertise in ADP WorkforceNow.
• 2-4 years experience in using ADP workforce now software for payroll administration, labor reconciliation and journal entry.
• Knowledge of Costpoint user administration, timesheet processing and journal entry preferred.
• Thorough knowledge of payroll processes, laws, regulations, and best practices.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive and confidential information with professionalism and integrity.
• High level of accuracy and efficiency in processing payroll and managing data.
• Strong organizational skills and the ability to meet deadlines in a fast-paced environment.

Responsibilities and Duties

• Payroll Processing: Accurately process and manage payroll for all employees on a semi-monthly schedule and ensure timely and correct payment. Collect, review and verify timesheets, hours worked, bonuses, commissions, and other payroll-related data. Calculate and process payroll adjustments, such as overtime, leave, deductions and withholdings.
• Costpoint User Administration: Manage user access and permissions in Costpoint related to payroll functions. Ensure proper setup and maintenance of payroll user accounts following established security protocols. Troubleshoot and resolve any user access issues.
• Costpoint Journal Entry: Prepare and post journal entries in Costpoint for payroll-related transactions. Reconcile payroll-related accounts and resolve discrepancies in a timely manner. Ensure accuracy and compliance with established accounting principles and company policies.
• Compliance and Reporting: Stay up-to-date with relevant labor laws, tax regulations, and payroll compliance requirements. Ensure all payroll transactions adhere to legal and company policies. Review ADP submitted payroll tax reports, including federal, state, and local tax filings. File workers compensation reports with Ohio and Washington states.
• Record Keeping and Documentation: Maintain accurate and confidential payroll records for all employees. Create and maintain employee payroll files, including relevant documents such as contracts and tax forms. Handle payroll-related inquiries from employees and management in a timely and professional manner.
• Payroll Reconciliation: Perform regular reconciliations of payroll-related accounts in Costpoint which includes but not limited to PTO accrual reconciliation, benefit reconciliation, accrued FSA and payroll tax accounts, ensuring accuracy and identifying discrepancies. Investigate and resolve any discrepancies or issues related to payroll transactions.
• Benefit Administration: Data Verification: Comparing and verifying benefit-related data from multiple sources, such as payroll records, benefit provider statements, insurance carriers, and third-party administrators. Auditing and reconciling the contributions made by employees and the employer towards benefit plans to ensure they match the agreed-upon amounts. Perform benefit reconciliation, submit 401K, FSA, HSA deductions to the carrier.
• System and Process Improvement: Collaborate with the finance team to streamline and enhance payroll processes with Costpoint and ADP workforce now. Identify opportunities for automation and implement improvements to increase efficiency and accuracy.
• Auditing and Compliance: Assist with internal and external payroll audits, providing necessary documentation and support. Ensure adherence to internal control procedures related to payroll processing and Costpoint administration.