Event Coordinator

Job Description

Job Description

We are seeking a detail-oriented and creative Event Coordinator to join our team in Grand Rapids. This role is ideal for someone who thrives in fast-paced environments and has a passion for planning and executing seamless events. You will collaborate with vendors, manage logistics, and ensure every event runs smoothly from concept to completion.

Responsibilities

• Plan, organize, and execute corporate and promotional events

• Coordinate with clients, vendors, and internal teams

• Manage event timelines, budgets, and on-site logistics

• Conduct venue research and negotiate contracts

• Ensure compliance with safety and legal regulations

• Oversee setup, breakdown, and post-event evaluations

• Develop and maintain relationships with suppliers and partners

• Handle unforeseen challenges with professionalism and adaptability

Qualifications

Qualifications

• Bachelor’s degree in Event Management, Marketing, Communications, or related field

• 2+ years of event coordination or project management experience

• Strong organizational and multitasking skills

• Excellent communication and negotiation abilities

• Proficient in Microsoft Office and event planning software

• Ability to work flexible hours, including evenings and weekends when needed

• High attention to detail and problem-solving mindset