Executive Assistant

Key Responsibilities:

This role is perfect for someone who takes ownership, builds strong relationships quickly, and thrives under pressure. You won’t just support—you’ll drive impact, acting as a force multiplier to a highly analytical Executive. If you're motivated by results and want to be at the heart of a dynamic, people-focused culture, we’d love to hear from you.

Executive Support

• Provide high-level administrative support to members of the Senior Leadership Team, including complex calendar management, meeting coordination, and end to end travel arrangements.
• Act as a point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate logistics for meetings, including room bookings, catering, IT setup, and guest reception.
• Provide cover for other Executive Assistants during periods of absence (sickness or annual leave).
• Manage travel bookings and itineraries, ensuring alignment with business needs and preferences.
• Process and reconcile expenses accurately and in a timely manner, in line with company policy.

Project & Operational Support

• Provide ad-hoc project coordination support, including tracking actions, following up with stakeholders, and preparing updates.
• Help implement and improve administrative processes to enhance team efficiency and effectiveness.
• Support event planning and team offsites, including logistics and agenda coordination.
• Scribe meeting minutes and follow up on actions to closure

Team & Culture

• Foster a positive and collaborative team environment, contributing to a high-performance and people-focused culture.
• Build strong relationships across departments to facilitate seamless communication and coordination.
• Proactively identify opportunities to add value and improve ways of working.

Experience:

• Proven experience as an Executive Assistant or in a similar role
• Experience supporting senior/C-Suite leaders
• Prior experience of working in remote/hybrid environment and providing support to the leaders remotely.

Skills:

• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to juggle multiple tasks and projects simultaneously.
• Proficiency in Microsoft Office Suite and other relevant software.

Attributes:

• High level of professionalism and discretion.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Adaptability and resilience in a fast-paced environment.

Shift timing: 

Monday to Friday, 13:30 – 21:30 IST, excluding national holidays in India.