Full-Time

Administrative Coordinator II

Confirmed live in the last 24 hours

Syska Hennessy Group

Syska Hennessy Group

501-1,000 employees

Global engineering firm specializing in MEP services

Consulting
Industrial & Manufacturing
Design

Compensation Overview

$46.2k - $80.8kAnnually

Entry, Junior

San Diego, CA, USA

Category
Administrative & Executive Assistance
Administrative Support
Specialized Administrative Roles
Required Skills
Salesforce
PowerPoint/Keynote/Slides
Requirements
  • High School Diploma or equivalent work experience; Associate/ Bachelor’s degree, a plus
  • 2-3 years of experience as an administrative professional
  • Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader; strong proficiency with excel required
  • Flexible to work overtime as needed
Responsibilities
  • Perform data entry, maintain project documents, and prepare reports for management as directed
  • Assist in the production of proposals, contracts, correspondence, etc.
  • Prepare transmittals and drawings for delivery via messenger, FedEx/USPS
  • Coordinate/maintain appointment calendars for external and internal meetings
  • Take and distribute minutes of meetings; arrange for catering of meetings
  • Make travel arrangements and coordinate itineraries as needed
  • Act as backup for other administrative team members during vacations
  • File and maintain files in accordance with company filing procedures
  • Process and track Submittals and Requests for Information; knowledge of Newforma, Procore, or eBuilder is preferred.
  • Assist PM’s in keeping track of project commitments (drawing submittal dates, meeting minutes, etc.)
  • Attend client and internal meetings; create reports to track outstanding items.
  • Work closely with the PM’s and team to ensure deadlines are met and Construction Administration items are addressed on time.
  • Enter and track proposals in our database; Salesforce experience preferred but not required.
  • Liaison between office/ region and other departments (HR, Accounting, IT, ETT) to help provide support to your team.
  • Assist with formatting and editing project specifications
  • Assist in Coordinating and reviewing timecards
  • Assist in BD Activities
  • Monitor project accounts receivable and contact client as needed to expedite payment.

Syska Hennessy Group offers engineering services specializing in mechanical, electrical, and plumbing (MEP) systems, along with technology integration and architectural lighting. They work on diverse projects, including commercial buildings and healthcare facilities, employing over 500 professionals across 18 global offices. Their client-focused approach sets them apart from competitors, as they tailor solutions to meet specific project needs. The company's goal is to enhance engineering practices and deliver high-quality outcomes for their clients.

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

1928

Growth & Insights
Headcount

6 month growth

0%

1 year growth

0%

2 year growth

0%
Simplify Jobs

Simplify's Take

What believers are saying

  • Growing demand for MEP services due to sustainability and green building trends.
  • Opportunities in smart building technologies integrating IoT and AI solutions.
  • Global commissioning services market is expected to grow significantly.

What critics are saying

  • Increased competition from firms adopting AI and robotic process automation.
  • Potential misalignment with core focus due to new CFO's tech background.
  • Financial risks from expansion into innovations and investments in 10 companies.

What makes Syska Hennessy Group unique

  • Syska Hennessy excels in MEP services and complex engineering solutions globally.
  • The firm integrates advanced technology for exceptional project outcomes across diverse sectors.
  • Notable projects include the Lotte World Tower and a 3D printed building.

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