Accounting Specialist

Description

We have a hybrid work arrangement.

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

JOB SUMMARY:

Under general supervision, is responsible for accounts payable functions for THA, its subsidiaries and affiliate organizations. Performs other accounting duties, such as maintaining inventory, managing corporate credit cards, etc.

ESSENTIAL FUNCTIONS OF THE JOB: 

1. The ability to adapt to a changing work environment and meet challenges presented throughout the day.

2. Accounts payable processing of all incoming invoices, expense reports and check requests for THA, Tennessee Hospital Education & Research Foundation (THERF), THA Innovative Solutions, Tennessee Center for Health Workforce Development (TCWD), Friends of THA, HOSPAC, affiliate organizations and other accounts maintained by THA.

3. Verify that each payable has appropriate documentation according to financial policies and that proper approval for payment is obtained.

4. Ensure that all entries are properly entered and coded and payments are made timely.

5. Check invoices to ensure proper sales tax is being applied to all non-tax-exempt companies as needed.

6. Manages all accounts payable functions through general ledger for THA, its subsidiaries and affiliate organizations.

7. Manages THA and subsidiary corporate credit card accounts by:

a. revising corporate policies and procedures, as needed

b. reviewing all THA employee company credit card transactions according to the policies

c. adjusting credit card limits

d. setting up new accounts

e. training new employees and maintaining employee internet access to statements and

f. serving as liaison between the employees and the credit card company.

8. Verify that regional state healthcare coalitions (HCCs) purchases have proper documentation, approval, and are in accordance with individual grant contracts.

9. Manage documents needed for HCCs to make purchases from vendors, such as POs and credit applications.

10. Maintain asset inventory listing for HCCs.

11. Maintain THA asset inventory.

12. Prepare and submit monthly state sales tax calculation and return for THA and subsidiaries as required.

13. Prepare and submit 1099s for THA, THERF, THA Innovative Solutions, TCWD, HCCs and other companies when required.

14. As required by the Tennessee Lawful Employment Act, acquire and maintain identification or work authorization documents for non-employees that are paid directly for their labor or services.

15. Maintain a system to verify employee reimbursement requests are not duplicated or paid on a corporate credit card.

16. Prepare monthly account reconciliations for hospital assessment accounts.

17. Perform backup payroll duties that include maintaining employee/payroll records, executing 401(k) calculations and transfers, executing health savings account (HSA) calculations and transfers and employee onboarding. Payroll system in place is Paylocity. 

18. Perform A/R backup duties to include creating invoices, processing and recording receipts, and making bank deposits.

19. Must be available in the office during regular office hours unless job responsibilities require otherwise, or hybrid work arrangement is in place.

DIMENSIONS:

Dollar value: Total AP excluding Payroll and Depreciation = $20,180,600

ORGANIZATIONAL STRUCTURE: (Positions reporting directly to this position, if any, and their areas of responsibility)

None

GUIDANCE & DIRECTION: (Policies, precedents or procedures that guide this work)

1. THA Policies and Procedures

2. Rules and Laws of the TN Ethics Commission

3. Accounting Policies and Procedures 

Requirements

Educational and Experience Requirements Needed to Perform the Duties of the Job:

Bachelor’s degree

Skills Required to Perform the Duties of the Job:

1. The ability to learn and proficiently use the accounting software system (Sage Intacct)

2. Attention to detail.

3. Good follow-through.

4. Good organization skills.

5. Ability to prioritize and manage workload. 

6. Must be able to communicate effectively with staff, HCC members and vendors.

7. The ability to correctly perform financial transaction analysis and reviews.

8. Must be proficient in Microsoft Word, Excel and Outlook.