Job Description
Job Title: Coordinator/Veteran Affairs
Laney INTERNAL POSTING
Time Base: 40 hours/wk, 12-months/year
Compensation: Salary Range: $6,636.76$ 8,437.65 /month. Hiring Range: $6,636.76$ 7,300.75/Month
The maximum initial placement is Step 3 depending on experience.
Position Type: Classified
Department: Education Success (546)
City: Oakland
State: CA
Job Description Summary:
This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days.
Under general supervision, provides assistance and coordinates the daily operations, services, and activities of the College's Veterans Affairs Program.
Duties & Responsibilities:
- Coordinates and oversees the daily operations, services, logistics, and activities of the Veterans Program
- Serves as College's Certifying Official; administers all veteran benefit programs, including Post 9/11 GI Bill, Montgomery GI Bill (Veteran's Educational Assistance Program); processes applications for benefits, and certifies veterans, reservists, spouses, and dependents for educational benefits
- Ensures compliance with District's educational policies, state matriculation guidelines, and federal/state regulations related to program services
- Prepares and maintains records, reports, and statistical data related to veterans; responsible for responding to communications from the Veteran's Administration including audits
- Prepares and submits the annual Program Review and Program Learning Outcomes
- Monitors, tracks, and analyzes budget expenditures for the department and supports budget proposals
- Plans, develops, and coordinates veteran activities and events including orientations, workshops, resource fairs, and related events
- Conducts outreach and creates marketing materials to promote the services of the program; works to cultivate community relationships to generate positive public awareness and program opportunities
- Develops informational materials and presentations to be used for outreach activities that promote the program to the surrounding campus and larger communities; promote increased awareness of the Veterans Program and the services and activities it provides.
- Collaborates and coordinates with external agencies regarding program and services; partners with agencies to provide resources for veterans
- Coordinates services and activities with other campus departments including Counseling, DSPS, Health Services, Employment Services, Business Office, and the transfer center.
- Trains and supervises hourly/student staff employed in the center
- Maintains office workflow and procedural documentation manual
- Attends conferences and meets regularly with veteran representatives from other colleges to discuss and review veteran guidelines; participate in local, state, and federal groups dealing with veterans issues
- Maintain extensive knowledge of regulations and new developments related to programs and services for veterans
- Serves as resource to students and staff; responds to all Veteran related inquiries; provides information in personalized or group setting
- Performs other related duties as required.
Minimum Qualifications:
1. Possession of a Bachelor's Degree from an accredited university or college in a discipline appropriate to the activity, or a directly related field AND four (4) years of experience in performing professional level work in planning and development of a program; or an equivalent combination of education and qualifying professional experience that would provide the knowledge, skills and abilities needed to fulfill the duties assigned to the position.
2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Word, Excel, Access and PowerPoint) and knowledge of standard office equipment.
3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications:
- Experience and/or knowledge of program administration in the California Community College System.
- Knowledge of: Principles and practices of effective supervision of others. Program evaluation techniques and methodology. Laws, regulations and guidelines that govern administration of activity of assignment.
- Ability to: Plan, organize and schedule the work of others. Train, evaluate and supervise staff. Interpret laws and regulations, and apply this knowledge to the performance of daily duties and responsibilities and/or interpret the information to others. Prepare and maintain accurate records and reports. Communicate effectively, both orally and in writing.
Environmental Demands: occasional work performed alone constant work around and with people.
Other Requirements:
- MENTAL REQUIREMENTS: flexibility or ability to respond to multiple demands
- PHYSICAL REQUIREMENTS: occasional standing, walking, stooping, kneeling, squatting, and climbing stairs; occasional lifting and carrying up to 15 lbs; occasional pushing and pulling up to 20 lbs; occasional twisting of body; occasional use of manual dexterity; occasional use of tactile acuity; occasional use of visual acuity from a distance, with depth, and for color; frequent work at a rapid pace; frequent reaching, high, low, and level; frequent audio acuity at all ranges, including speech; frequent visual acuity for reading; constant sitting; constant use of clear oral communication.
Tools & Equipment Used: computers and standard office machines and equipment; multi-line telephones; department-specific equipment.
Application Deadline Date: September 03, 2024
Open Date: 08/21/2024
Special Instructions to Applicants:
APPLICATION PROCEDURES
1. Required documents will include: Current resume of experience, formal education/training and qualifications. Copies of supporting credentials, if applicable. Copies of transcripts from fully accredited colleges or university institutions.(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT:
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES:
- Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.
- Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024.
- Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are: 1) A citizen or national of the United States; 2) An alien lawfully admitted for permanent residence in the United States; or 3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
- District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process.
- MAY BE REQUIRED:
- Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
Benefits Information:
FRINGE BENEFITS: The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents: Medical, dental, vision, prescription drug insurance coverage; Life insurance of 150% of your income up to $100,000; Long-term disability coverage; Employee Assistance Program.
In addition to your own contribution, Peralta also contributes 27.05% of your salary to the California Public Employees Retirement System (CalPERS).
Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf.
Other voluntary benefits include: Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125); Pre-tax commuting expenses (under IRS code 132); Tax-deferred plan participation in the 403(b) and 457 plans; Credit union membership; Prepaid legal plan participation; Additional Life Insurance for yourself, spouse or children; Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.
Mission Statement:
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
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