Administrative Assistant

Description

The Part-Time Administrative Assistant – Alumnae Relations provides high-level secretarial and administrative support to the Executive Director of Alumnae Relations and Advancement, the Associate Director of Alumnae Relations, and the Associate Director of Special Events. This on-site role requires strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and database management. The position also demands excellent proofreading abilities, strong decision-making skills, and the capacity to work independently. Responsibilities include regular interaction with alumnae and volunteers, as well as supporting the planning and execution of special events.

The Administrative Assistant is responsible for maintaining the alumnae database by processing address and life updates, managing office correspondence related to “For the Record” submissions, and ensuring accurate name checking and compilation of Class News for Avenues. This role fields inquiries for the Executive Director and Associate Directors of Alumnae Relations, both verbally and in writing, and tracks and codes all event registrations. The Assistant provides essential support for Reunion planning, including managing class-exclusive dinners and receptions, and assists with the execution of other special events. Duties also include proofreading written materials, supervising and training student workers, ordering and maintaining office supplies, and organizing office files. The position requires running reports and inquiries from Banner, the College’s integrated database, and assisting alumnae with technical issues such as account access. 

The Administrative Assistant may also assist other departments as needed, help develop written updates for work processes, and serve as a public relations representative for the department by answering routine questions about the College, events, and directing visitors or callers appropriately. Other job-related duties may be assigned as necessary.

This position is on-campus and in-person.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

Minimum Qualifications  

• High school graduate.
• At least four years of prior secretarial experience/post-high school education.
• The ability to accurately type at a rate of 60 wpm.
• High level proficiency with word processing, spreadsheet, presentation and database software
• (Microsoft Office Suite and Google Suite).
• The demonstrated ability to independently maintain programs and administer ongoing projects.

Preferred Qualifications    

• The ability to maintain positive interpersonal relationships with alumnae, students, faculty, and staff.
• The ability to communicate effectively – both verbally and in writing.

Schedule         

20 Hours/ 12 Months/ Monday – Friday