Academic Program Specialist

USC’s Keck School of Medicine, Department of Medicine, Office of Educational Affairs is seeking an Academic Program Specialist.

Job Accountabilities:

• Ensure alignment with accreditation standards and reporting requirements 
• Coordinate internal medicine clinical rotations for 3rd and 4th-year medical students by generating and providing rotation packets to students, hospitals, and clinical sites
• Communicate site-specific requirements and collect documentation. Act as a bridge between students, faculty, preceptors, and clinical site staff.
• Organize orientation sessions, required lectures and meetings such as clerkship director rounds, semi-annuals, advising, and exit interviews
• Support clerkship directors and internal medicine residency leadership
• Assist the internal medicine residency with event coordination of key events such as recruitment, onboarding, orientation, graduation, board review, poster day, and in-training examination
• Assign and track completion of evaluations and lecture attendance
• Process accounts for evaluation platforms and voluntary faculty appointments
• Maintain accurate records of affiliated institutions and faculty
• Collaborate with off-site facilities, Keck School of Medicine Hospital, Arcadia Hospital, LA General Medical Center, Verdugo Hills Hospital, and USC Norris Comprehensive Center
• Performs other related duties as assigned or requested.  The University reserves the right to add or change duties at any time.

This position will be Non-exempt and Hybrid-Flex.

The hourly rate range for this position is $28.88 to $28.88

When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Preferred Education: Bachelor's Degree

Preferred Experience: 2 Years

Preferred Field of Expertise: Graduate Medical Education, Undergraduate Medical Education, Administration, Higher Education or Student Personnel Administration

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education Minimum Experience: 2 years. Combined experience/education as substitute for minimum experience Minimum Field of Expertise: Experience in higher education and/or customer service. Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Non-discrimination
• Employment Equity
• Read USC’s Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility

If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$133291.htmld