Office Coordinator

We are looking for an Office Coordinator for our new location in Bothell, Washington. As an Office Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems.

You will oversee the office environment, manage office tasks and communications, and assist upper management with key functions. Create a positive first impression greeting our visitors, customers and executives while working closely with our entire organization, setting the standards for professional and efficient daily operations of the office. You will also ensure that the front lobby area, conference rooms, and break rooms are maintained, organized and clean. You will assist with workspace and conference room set-up, storage space management, vendor interactions, and end-user help-desk response.

Responsibilities:

• Greet all guests, answer / route phone calls, insure compliance to visitor policies and issue security access as needed
• Implement office procedures to improve efficiency and flow
• Daily upkeep with work orders, office and workstation furniture, and conference room setup
• Provide end-user help-desk administrative support when required
• Receive and sort mail/packages that come into the front lobby area
• Order stationery, office supplies and maintain on-site storage areas
• Initiate purchase orders when needed
• Maintain, update, and review facility files
• Point person for general maintenance, mailing, shipping, supplies, equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive materials

You’d be a good fit with:

• 3-5 years of proven experience as office coordinator or in a similar role
• Self-motivated with the ability to complete assignments with minimal supervision
• Excellent organizational skills, problem solving skills and ability to efficiently multitask
• Attention to detail in maintaining logs, reporting documentation and data entry
• Excellent interpersonal skills including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors
• Flexible and able to adapt to changing procedures, systems, and priorities
• Proficiency in Google Office, Microsoft Office Suite

You’d be a great fit with:

• Associate’s/College degree; BS/BA in Business Administration or relevant field
• Experience in customer support
• Experience in a High Tech, fast paced technical office environment