Associate Executive Specialist

About this role:

Wells Fargo is seeking an Associate Executive Specialist to support a Human Resources Executive within HR Advisory group.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Responsibilities may include meeting coordination, supplies and equipment ordering, handling calls and preparing correspondence, establishing and implementing office procedures, and acting as an information source on company policies
• Support projects with material creation, meeting coordination, notes distribution and follow-up for key deliverables
• Assist with budget planning and compile statistical data for financial planning
• Act as information source on group and company policies
• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with external customers

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience with managing a complex calendar including initiating and responding to varied meeting invites and scheduling requests
• Create and distribute meeting minutes
• Manage and prepare expense report submissions and approvals
• Manage complex travel arrangements for a Human Resources Executive
• Effective scheduling of meetings and activities, as required, and in a timely manner.
• Displays a positive, can-do attitude with willingness to offer support as needed
• Strong attention to detail, ensures accuracy in work delivered
• Ability to manage multiple priorities and respond to fast pace changing environment
• Displays initiative, acts proactively and demonstrates a sense of accountability for key responsibilities
• Effective communicator
• Comfort level with preparing staff agendas, organizing materials and pulling basic reports for larger team

Job Expectations:

• This position will require onsite presence in a hybrid work schedule

Posting End Date:

*Job posting may come down early due to volume of applicants.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.