About the Position

Dexis seeks a Senior Project Associate to provide project management support to the Governance Practice of the International Development (IDEV) Division. The International Development Division supports central and mission-funded United States Agency for International Development (USAID) programs in Monitoring, Evaluation, and Learning (MEL), Stabilization, and Governance practice areas. The Senior Project Associate will provide operational, administrative, contractual, and financial support to one or more USAID projects, as well as business development. They will work collaboratively with Dexis’ project and headquarters teams, partners, and clients; communicate clearly; and develop and maintain positive relationships internally and externally in a flexible, dynamic work environment. This position may be based remotely.

Responsibilities:

Project management 

• Lead administrative, contractual, operational, and financial tasks under portfolio. 
• Liaise directly with project team(s) and internal support units, including Contracts, Finance, Payroll, Human Resources, IT, and Recruiting teams; may help train project teams on administrative and financial procedures. 
• Manage electronic files and tracking systems to ensure compliance with Dexis policies and standard practices. 
• Draft client requests with minimal supervision.
• Backstop Director(s) in support of client and partner engagement and coordination. 
• Review and finalize project reports and other deliverables for internal and external use, which may include copyediting and formatting. 
• Lead the management of procurements, subcontracts, and grants. 
• Help ensure compliance with Dexis processes, contractual requirements, and U.S. Government regulations. 
• Write scopes and support management of partner subcontracts, subawards, and other agreements.
• Independently identify and resolve problems, escalate as needed, and follow up to ensure resolution. 

Finance 

• Prepare payment requests and documentation, including reviewing subcontractor and other invoices. 
• Review financial transactions and client invoices. 
• Track project budgets and expenditures; help prepare projections and support the maintenance of project budgets.  

Personnel management/recruiting 

• In conjunction with project team and HR, recruit, screen, interview, and onboard project staff and consultants, including developing job descriptions and scopes of work, reviewing CVs, organizing interviews, and ensuring the communication of Dexis’ policies and procedures.  
• Manage consultants for various project assignments including preparing and managing agreements, supporting travel and logistics, supporting mobilization and demobilization, and reviewing deliverables. 

Business development

• Support Dexis’ business development efforts through roles of increasing complexity, including through research, editing and formatting documents and CVs, drafting past performance references or proposal annexes, supporting budget development, recruiting, and coordinating proposal teams. 
• Manage and coordinate small bid teams and proposals
• Research new business development opportunities in capture efforts.
• Participate in external events and shares notes with other team members. 
• Performs other duties as assigned. 

Qualifications 

Minimum Requirements 

• Bachelor’s degree in international relations, political science, business, finance, or related field. 
• Minimum 3 years of relevant work experience, including business development. 
• Proficient in Microsoft Office products. 
• Understanding of USG procurement and compliance regulations.
• Able to travel internationally on short term assignments.

Strongly Preferred Qualifications 

• Spanish and/or French fluency or working proficiency preferred.
• Experience working with diverse group of coworkers. 
• Previous experience with U.S. Government contracts (specifically USAID), including procurement of goods and services. 
• Skills in budget management and financial tracking using Microsoft Excel.
• Experience working in foreign countries, preferably Latin America.

Personal Competencies 

The successful candidate should be: 

• • Curious, with a love for learning new things and developing skills. 
  • Motivated, taking the initiative and adapting to changing requirements as needed. 
  • Organized, able to prioritize competing tasks, keep good records, and manage limited time. 
  • Conscientious, demonstrating personal integrity and a willingness to mentor others. 
  • Communicative, using clear language to share ideas in writing and speech. 
  • Collaborative, working productively with all Dexis and external counterparts. 
  • Proactive, identifying emerging issues and proposing possible solutions.