Assistant Director, Student Organizations

TITLE

Assistant Director, Student Organizations

JOB SUMMARY

The Assistant Director for Student Organizations in the Center for Student Involvement is responsible for the coordination of developmental opportunities for student organizations and for the planning and implementation of large-scale Center for Student Involvement events including Org Fest, Redbud Awards, Maroon Madness, and involvement fairs. Serves as one of the primary administrators for my TWU, TWU’s app for student engagement, powered by Campus Groups. Supervises Pioneer Involvement Team and the management of student organization registration, student organization leader development, and student organization funding. The Assistant Director works closely with students to initiate, plan, develop, and facilitate events and activities to enhance the quality of student life and University experience for all students. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:Associate Director of Center for Student Involvement – Sorority and Fraternity Life

Supervises: Pioneer Involvement Team 

ESSENTIAL DUTIES -May include, but not limited to the following:

• Serves as one of the primary administrators for myTWU, TWU’s app for student engagement, powered by Campus Groups.

• Coordinates and implements risk management processes for Student Organizations.

• Responsible for understanding, interpreting, formulating, and evaluating policies and procedures related to student clubs and organizations.

• Supervises Pioneer Involvement Team through effective management of marketing, programming, and funding requests for student organizations.

• Develops and facilitates retreats for student organizations.

• Coordinates registration, renewal, and audit processes for over 136 student organizations.

• Maintains department purchasing card and reimbursement process for student organizations.

• Coordinates in-person student organization fairs and involvement presentations in conjunction with New Student Orientation.

• Provides consistent communication to student leaders through various mediums (e-mail, website, social media, newsletters, etc.).

• Maintains and updates student organizational marketing to include website, social media, and printed publications.

• Coordinates the execution of large-scale campus events, including Maroon Madness programming for fall and spring semesters, annual Redbud Awards, Org Fest, and Involvement Fairs.

• Assesses learning and expected outcomes for programs.

• Develops and executes program opportunities that allow for additional experiences which increases student skills in problem solving and critical thinking processes.

• Advances philosophies of student development while promoting active engagement in staffing, programming, and student leadership.

ADDITIONAL DUTIES

• Assists in total development of the Division of Student Life through participation in University, division, and departmental committees.

• Supports Center for Student Involvement programs including Pioneer Camp, Ring Ceremony, Sorority & Fraternity Life, Family Weekend and Civic Engagement.

• Performs other duties as requested.

EDUCATION

Master’s degree in higher education, student development, counseling, or a related field is preferred. Additional education beyond a master’s degree may substitute for some of the required experience.

EXPERIENCE

Three years of related work experience advising students and student groups, can include graduate work and/or assistantships. Experience using digital tools for project management, communication and/or data management preferred; must be tech savvy and adaptable to new technology.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to demonstrate an understanding of group development.

• Ability to collaborate with a commitment to supporting colleagues and organizational goals.

• Knowledge of student development theory.

• Ability to handle multiple projects and coordinate a large number of student organizations.

• Ability to handle recurring peak periods of work, irregular hours, short deadlines, and limited staff which requires a substantial level of physical stamina.

• Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students, faculty, staff, University community, and public.

• Knowledge in networking across departments and programs.

• Ability to communicate effectively–orally, by phone, in person, and in writing.

• Excellent public speaking skills.

• Ability to respond to emergency situations in a timely manner.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. 

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.