Executive Assistant 

Introduction to the team

Expedia Product & Technology builds innovative products, services, and tools to deliver high-quality experiences for travelers, partners, and our employees. A singular technology platform powered by data and machine learning provides secure, differentiated, and personalized experiences for the traveler and our partners that drive loyalty and customer satisfaction.  

This Executive Assistant role will support multiple Vice Presidentsin the Partner Products team in the Expedia Product & Technology division of Expedia Group. Partner Productssupports the two-sided marketplace, building the products and experiences our Partners use to onboard and maintain their supply so our travelers can find the right travel products at the right price. In this role, your EA expertiseand passion for organization, utilization of your excellent communication skills, along with the ability to set priorities and handle multiple tasks simultaneously will improve the efficiency and effectiveness of multiple Vice Presidents. 

In this role, you will:  

• Manage and maintain multiple Vice Presidents’ complex calendars to ensure accurate scheduling and organization inclusive of making decisions on behalf of the VPs to ensure meeting requests support time management priorities and meeting hygiene objectives

• Coordinate VPs staff meetings, events, and off sites, including agenda management, meeting logistics, off-site organization, and material preparation

• Develop and lead administrative processes for a globally distributed team including but not limited to space coordination, procurement, alias management, internal / new hire onboarding, and event management

• Coordinate domestic and international travel including scheduling and end-to-end logistics and timely expense report processing

• Seek to improve efficiency for VPs and teams with processes, meetings, and schedules

• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information

Experience and Qualifications: 

• You have 3 to 5 years’ experience of relevant work in a fast-paced environment

• You have a high proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, in addition, you have experience with Sharepoint and Confluence management

• You have experience with expense reporting and travel management tools (Concur & Egencia preferred)

• You are highly capable managing multiple tasks and supporting multiple teams and leaders 

• You have experience working on assignments that are moderately complex in nature where judgement is required to resolve problems and making routine recommendations

• You are an effective communicator, both written and verbal