Full-Time
Univ – Administrative Coordinator I
Department of Anesthesia
Confirmed live in the last 24 hours
Medical University of South Carolina
Compensation Overview
$39k - $72.1kAnnually
Entry, Junior
Charleston, SC, USA
Category
Administrative & Executive Assistance
Administrative Support
Scheduling & Travel Coordination
Required Skills
Inventory Management
You match the following Medical University of South Carolina's candidate preferences
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Degree
Experience
Requirements
- A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
Responsibilities
- Serves as the administrative contact and support for all anesthesia faculty and advanced practice providers at Ashley River Tower (ART) including the following high-level department and MUSC Health leaders: the Division Chiefs for Cardiothoracic and Critical Care Anesthesia, and Directors of Critical Care and Cardiothoracic Fellowship programs.
- Manages calendars and schedules to include coordinating and scheduling of meetings with high level individuals including the Dean, ICCE Chiefs and Administrators, other Department Chairs within the College, Divisional leaders within the Department of Anesthesia, and Department Administrator.
- Make arrangements for monthly Department meetings; notify all included faculty and reserve appropriate facility to hold said meeting.
- Responsible for the coordination and execution of annual mandatory clinical testing requirements including flu shots, respiratory fit testing, and education clinics.
- Serves as the administrative support for ART Faculty Meetings, Journal Club Meetings, and Moderate Sedation Committee.
- Works with the Department’s Executive Assistant on other relevant Chairman's projects or meetings as assigned.
- Radiation badge coordinator for ART faculty and CRNAs.
- Assure that clinical staff is compliant with mandatory radiation safety policies including making sure they apply for radiation badges, take online tests, obtain and return radiation badges in a timely manner.
- Gathers information to effectively communicate and maintain items of interest on department electronic communication boards weekly.
- Responsible for the coordination and execution of clinical reports to ensure appropriate documentation for billing purposes.
- Responsible for coordinating all scheduling requests for daily OR relief assignments, tracking and maintaining daily OR case assignment log for all rotating faculty at ART, and assisting the ART Medical Director in maintaining OR relief database.
- Responsible for faculty call schedule in the Simon Web paging system.
- Responsible for updating EP/DDC/NORA counter, running Spinfusion report to EPIC FTP.
- Updating DOD notes as needed.
- Prepare travel and reimbursement documents for faculty and advanced practice providers including entering into Universal Management Systems (UMS) Accounting Database, complying with all University and MUSCP accounts payable guidelines, rules and regulations.
- Support Research Manager and QAPI leadership with reporting as needed.
- Maintains inventory of ART departmental supplies, places Marketplace orders as needed for supplies.
- Receives incoming correspondence, sorting, screening and distributing to appropriate personnel.
- Primary backup to Pain and SJCH admin.
- Provides back-up coverage for CRNAs administrative support staff during their absence which includes administrative support for Chief Nurse Anesthetist, time keeping system, ordering supplies, updating employee information, answering phones, assisting staff, etc.
- Typing Friday ART daily people schedule.
- Assists with social media efforts under direction of Administrative Coordinator II.
- Performs other duties and special projects as assigned.
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